SecurePay Payment Fee Reconciliation

SecurePay payment fee reconciliation helps finance teams verify that payment fees, taxes, and settlement amounts recorded in gateway reports align with internal sales and bank records. For businesses that process a high volume of online payments, this usually means comparing SecurePay reports with books, settlement files, and bank statements to confirm what was charged, what was settled, and what still needs review.

With Cointab, teams can structure this workflow as a reusable reconciliation setup. Upload the required reports, map fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped transactions in a clear report.

What SecurePay fee reconciliation helps verify

A typical SecurePay reconciliation workflow can help finance teams check:

• Whether the payment fee charged matches the agreed rate card or fee structure
• Whether GST or tax entries, where applicable, are recorded correctly
• Whether settlement amounts match what should have been deposited after fees and deductions
• Whether the settlement appears in the bank statement
• Whether any payment, refund, or adjustment was missed in the source records

This is useful when fee differences are small but frequent, because even minor rounding issues, deductions, or missed entries can create month-end reconciliation effort.

How the reconciliation workflow is set up

Cointab uses a Side A and Side B model:

• Side A contains your internal records, such as sales data, books, ERP exports, or expected settlement working files.
• Side B contains external records, such as SecurePay payment reports, settlement reports, or bank statements.

For a SecurePay fee reconciliation, a common setup is:

1. Upload the SecurePay payment report on one side.
2. Upload the internal sales, settlement, or books data on the other side.
3. Map key fields such as date, amount, and reference columns.
4. Add supporting data if needed, such as rate cards, tax mapping, or order metadata.
5. Create derived columns if you need to calculate net amounts, fee values, or clean references.
6. Run the reconciliation and review the results.

If your reports arrive regularly, the same setup can be reused for future periods instead of rebuilding the workflow each time.

What finance teams can compare

SecurePay fee reconciliation is rarely only about one number. Finance teams often need to compare several related values at once:

Fee verification

Check whether the fee charged on each payment follows the configured rate or expected calculation. Cointab can help identify transactions where the fee appears correct, overcharged, or undercharged.

Tax or GST verification

If your SecurePay reports include tax-related entries, they can be reviewed alongside the fee calculation to confirm whether the recorded amount aligns with the expected treatment.

Settlement verification

Compare the settlement amount expected after fees and deductions with the amount shown in the SecurePay report or settlement file.

Bank verification

Match the settlement reference or deposit amount against the bank statement to confirm that funds were actually received.

Common discrepancies in SecurePay fee reconciliation

Finance teams usually look for a small set of recurring issues:

• Fee rate does not match the expected rate card
• Tax or GST value differs from the calculation
• Settlement amount is lower than expected
• Settlement appears in the gateway report but not in the bank statement
• A transaction is present in one report but missing in another
• Partial matches exist, but the fee or settlement amount is not exact
• A file from a later period is missing and needs to be added before the report is final

Cointab separates these cases clearly so teams can focus on exceptions instead of checking every row manually.

Matching logic for fee and settlement review

The reconciliation engine supports structured matching across one-to-one, one-to-many, many-to-one, and many-to-many scenarios. That matters when SecurePay data does not line up exactly with internal records.

Examples include:

• One internal order matching one gateway transaction
• One settlement line covering multiple payment rows
• Multiple transactions rolling up to one bank deposit
• Partial settlement differences caused by fees, refunds, or adjustments

When structured rules are not enough, Cointab can also help analyze open items using AI-assisted review. The goal is to support finance users with additional context, not to force weak matches.

Reporting and audit readiness

Once reconciliation is complete, users can review a report that shows:

• Fully matched transactions
• Partially matched transactions
• Unmatched transactions
• Skipped records
• Transaction-level detail
• Filters for deeper review
• Downloadable Excel output

This makes it easier to support month-end close, internal review, and audit preparation. Teams can trace what was matched, what remains open, and why a transaction was skipped or flagged.

Why reusable reconciliation matters

SecurePay fee checks are often recurring. Finance teams may need to repeat the same workflow every day, week, or month. Reusable reconciliation reduces the need to rebuild formulas and comparison logic in Excel.

With a reusable setup, teams can:

• Keep the same mapping and matching logic
• Run the same workflow for new periods
• Add missed files later and refresh the report
• Use manual match when a business exception needs review
• Maintain a history of past reconciliation runs in the dashboard

Automation for recurring SecurePay workflows

If your reports are delivered regularly, Cointab can support automation through email, SFTP, or API-based data flow. That allows a recurring reconciliation to become part of day-to-day finance operations rather than a manual monthly task.

Automation can help teams:

• Receive or pull reports on a schedule
• Validate file formats before reconciliation runs
• Trigger reconciliation when required files are available
• Deliver outputs back to internal systems where needed
• Keep reconciliation history visible in the workspace

When SecurePay reconciliation is especially useful

This workflow is helpful for teams that need to reconcile:

• Payment gateway fees against rate cards
• Settlement amounts against books or bank statements
• Fees, deductions, and GST entries across multiple reports
• High-volume transaction data where Excel becomes difficult to audit
• Repeating monthly or daily reconciliation tasks

For finance teams, the main value is not just faster matching. It is having a transparent workflow that shows what was checked, what matched, what did not match, and what needs follow-up.