AJIO Fee Verification and Reconciliation Automation
AJIO fee verification can become time-consuming when finance teams need to compare order data, rate cards, payment reports, and settlement lines across multiple periods. Small differences in commission, shipping, return deductions, or adjustments can be difficult to spot in Excel, especially when the same checks need to be repeated every month.
Cointab helps teams structure AJIO fee reconciliation as a reusable workflow. Users upload the required files, map the fields once, calculate expected fees, and compare them against the actual charges or settlement output. The result is a clear reconciliation view that separates fully matched, partially matched, unmatched, and skipped records.
Why AJIO fee verification matters
For marketplace sellers, fee verification is not just about checking commissions. It is also about validating whether the final settlement reflects the right deductions and whether the internal records agree with what AJIO has charged or paid out.
Common review areas include:
- Commission or referral fee differences
- Shipping or fulfillment deductions
- Return or cancellation adjustments
- Tax or charge-related differences
- Settlement amounts that do not align with expected calculations
Without a structured reconciliation process, these exceptions can remain open for too long. Finance teams then spend extra time searching through reports instead of reviewing only the real differences.
How Cointab structures AJIO fee reconciliation
Cointab uses a Side A and Side B model to make the verification process easier to manage.
- Side A contains your internal records, such as AJIO order data, SKU master details, and your expected fee calculation logic.
- Side B contains the external AJIO-side records, such as payment, settlement, or fee-related reports.
This setup helps teams compare the records they expect to see with the records received from the marketplace.
Typical reports and inputs used
| Input | Purpose | Side |
|---|---|---|
| AJIO Order Report | Provides order-level transaction details for verification | Side B or supporting data, depending on workflow |
| AJIO Payment Report | Shows payment or settlement-related amounts used for matching | Side B |
| Rate Card | Defines the commission or fee rules used to calculate expected charges | Supporting data |
| SKU Master | Provides product-level attributes such as item details or pricing inputs | Supporting data |
| Internal Sales or Order Report | Acts as the source of truth for expected transactions | Side A |
Supporting data is not reconciled directly. It is used to enrich records, build calculated columns, and calculate expected fees before the comparison run.
How the fee verification workflow works
A typical AJIO fee verification workflow in Cointab follows these steps:
- Upload the internal sales or order data on Side A.
- Upload AJIO-side reports on Side B.
- Map required fields such as order ID, date, amount, and reference columns.
- Add supporting files like rate cards or SKU masters.
- Create derived columns where needed, such as expected commission or net payable amount.
- Run reconciliation manually or on a schedule.
- Review matched and unmatched transactions in the report dashboard.
- Export the result as an Excel report for internal review or follow-up.
If a team needs to adjust the fee logic, derived columns can be created from existing fields. AI can help generate Excel-style formulas from plain-language instructions, which is useful when the business rule is clear but the formula is time-consuming to write manually.
What Cointab helps finance teams check
AJIO fee verification usually involves more than a simple amount match. Teams often need to compare multiple transaction elements before deciding whether a line is correct.
Cointab can help teams review:
- Whether the order reference matches across reports
- Whether the calculated fee aligns with the charged fee
- Whether the settlement amount reflects the correct deductions
- Whether a return, cancellation, or adjustment explains the difference
- Whether any file or report is missing from the reconciliation set
This is useful when a transaction is linked across multiple reports and the final fee needs to be validated against the expected logic.
How the reconciliation report is organized
Once the run is complete, Cointab shows a report that separates records into clear review categories.
Fully matched
These are records where the expected fee and the actual AJIO-side charge align according to the configured logic.
Partially matched
These are records where the reference or order identifier matches, but the fee amount differs. This often points to a deduction, rounding difference, or another exception that needs review.
Unmatched
These are records that appear on one side of the reconciliation but not on the other. For fee verification, this may indicate a missing settlement line, a missing order, or a report timing issue.
Skipped
These are rows that were excluded from the run because they were incomplete, invalid, duplicated, or did not meet the configured rules. Showing skipped items helps teams understand what was not included and why.
Why this is better than repeating the check in Excel
Many finance teams begin AJIO fee verification in spreadsheets because the process seems straightforward at first. But as the number of orders, files, and adjustment types grows, spreadsheet-based review becomes harder to audit and repeat.
Cointab helps by providing:
- A reusable reconciliation setup
- Structured matching logic
- Clear exception separation
- Manual match support for special cases
- Audit-ready Excel export
- Team-based workspaces for shared review
This reduces repetitive work and makes it easier to keep the verification process consistent across periods.
Recurring verification and automation
AJIO fee verification is often a recurring task. Teams may need to review monthly settlements, period-end adjustments, or ongoing fee differences across multiple reporting cycles.
Cointab supports recurring workflows through:
- Reusable reconciliation setups
- Manual upload for ad hoc review
- Automated data input through email, SFTP, or API
- Scheduled reconciliation runs
- Automated output delivery to downstream systems
That makes it possible to set up the verification once and reuse the same structure for future periods without rebuilding the workflow each time.
When manual review is still useful
Not every difference should be matched automatically. Some cases require finance judgment, especially when references are incomplete or the explanation is visible only to the business team.
Manual review is useful when:
- A partner report arrived late
- A fee difference is caused by a known adjustment
- The reference is partially missing
- The same settlement line needs to be reviewed across multiple records
- A one-off exception needs auditable handling
Cointab keeps manual matching visible so the final reconciliation remains reviewable.
FAQ
What data is needed for AJIO fee verification?
Most teams use internal order or sales data on one side and AJIO-side payment or settlement reports on the other side. Supporting files such as rate cards and SKU masters can be added to calculate expected fees.
Can AJIO fee verification be reused for future periods?
Yes. Once the reconciliation setup is created, it can be reused for future periods by uploading the new files and running the same workflow again.
What happens if a report is missing?
If a file was missed, it can be uploaded under the same reconciliation and the report can be refreshed. This helps teams handle late-arriving marketplace files.
Does Cointab only compare one fee at a time?
No. The workflow can include supporting data, calculated columns, and structured matching logic so that fee verification reflects the full business process, not just a single amount check.
How are exceptions shown?
Cointab separates records into fully matched, partially matched, unmatched, and skipped categories so finance teams can focus on the real differences.
