Microsoft Dynamics NAV ERP Reconciliation with Cointab
Microsoft Dynamics NAV teams often need to reconcile ERP exports with website sales, payment gateway reports, bank statements, settlement files, and other external records. When those files are reviewed manually in Excel, exception handling becomes slow, repeated, and difficult to audit.
Cointab gives finance teams a structured reconciliation workflow for Microsoft Dynamics NAV data. You can upload your Side A and Side B files, map the relevant fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped records in a single report.
Why Microsoft Dynamics NAV reconciliation needs structure
ERP data is usually reliable, but the real reconciliation challenge is comparing it with external records that may use different identifiers, different file formats, or different timing. For NAV users, common issues include:
- Orders recorded on the website but not yet reflected in the ERP export
- Payment gateway transactions that do not match ERP amounts exactly
- Cancelled, refunded, or reversed transactions that need separate review
- Settlement differences caused by fees, deductions, or partial payouts
- Late or missing files from external partners
- Repeated month-end checks that require the same setup every period
A structured workflow helps finance teams focus on exceptions instead of comparing every row manually.
How Cointab fits Microsoft Dynamics NAV workflows
Cointab is a flexible reconciliation engine, not just a bank reconciliation tool. For Microsoft Dynamics NAV use cases, the ERP export is typically treated as one side of the reconciliation and the external report as the other side.
Common NAV reconciliation pairings
| Side A | Side B |
|---|---|
| Microsoft Dynamics NAV sales export | Website sales report |
| Microsoft Dynamics NAV ledger or books data | Bank statement |
| Microsoft Dynamics NAV invoice or receivable data | Payment gateway report |
| Microsoft Dynamics NAV order or revenue data | Marketplace settlement report |
| Microsoft Dynamics NAV payable data | Vendor statement |
Finance teams can also reconcile custom report combinations where NAV is only one source in a broader workflow.
Typical reconciliation setup for NAV users
Cointab is designed to make recurring reconciliation repeatable.
1. Upload reports or configure automated input
Users can upload CSV, XLS, or XLSX files for Side A and Side B. Where needed, automation can bring files in through email, SFTP, or API.
2. Map the important fields
For each report, users define columns such as:
- Header row
- Transaction date
- Amount
- Order ID
- Invoice number
- Payment reference
- Bank UTR
- Settlement ID
- Any other business identifier
3. Add supporting data if needed
Supporting files can help enrich or prepare the primary reports before reconciliation. Common examples include product masters, fee files, tax mapping files, order metadata, or vendor/customer masters.
4. Create derived columns
If the raw NAV export needs cleaning or calculation, users can create derived columns with AI-assisted formulas. Examples include:
- Clean Order ID
- Net Amount
- Amount after fee
- Refund amount as negative
- Normalized Transaction ID
5. Run reconciliation
The engine applies structured matching logic across both sides and then uses AI to help analyze difficult open items where deterministic matching is not enough.
What the reconciliation engine can match
Cointab supports several matching patterns that are useful for NAV finance teams:
- One-to-one matching
- One-to-many matching
- Many-to-one matching
- Many-to-many matching
- Net-to-net matching
- Contra matching
- Partial matching
This matters when a single ERP transaction maps to multiple external records, or when multiple records need to be grouped before comparison.
The engine also supports comparison logic such as equals, contains, similar, and subset-based matching. That makes it easier to handle transaction references that are not perfectly consistent across systems.
What finance teams see in the report
Once reconciliation is complete, users can review a dashboard with transaction-level detail and summary counts.
Report categories
- Fully matched: identifiers and amounts align according to the configured logic
- Partially matched: identifiers match, but the amounts do not fully agree
- Unmatched: records exist on one side but not the other
- Skipped: records were excluded because of missing data, invalid rows, duplicates, or file issues
This structure helps finance teams separate routine matches from items that require follow-up.
Why partial and skipped records matter
Partial matches often point to small differences such as deductions, fees, returns, or timing issues. Skipped records are also important because they explain what was excluded from the reconciliation and why, which supports audit review and internal control.
Manual review and exception handling
If a transaction cannot be matched automatically, Cointab allows manual matching. This is useful when a finance user has business context that the system does not have, such as a known settlement adjustment or a one-off partner exception.
AI can also help analyze open items by suggesting possible reasons for the difference, such as:
- A missing file
- A delayed settlement
- A refund or return
- A fee or deduction
- An internal data correction issue
When the evidence is not strong enough, the transaction should remain unmatched rather than being forced into a weak match.
Reconciliation reuse for recurring NAV periods
Microsoft Dynamics NAV reconciliation is often repeated every month, quarter, or accounting period. Cointab lets finance teams reuse the same setup instead of rebuilding the workflow each time.
That means users can typically:
- Select the existing reconciliation
- Choose the period
- Upload the current files, or let automation load them
- Run reconciliation
- Review the report
If a file was missed, it can be uploaded later under the same reconciliation and the report can be refreshed.
Automation for finance operations
For recurring ERP reconciliation, automation matters as much as matching logic. Once a Microsoft Dynamics NAV workflow is configured, Cointab can support scheduled reconciliation runs and automated data flow.
Automation options
- Receive reports by email
- Pull files from SFTP
- Fetch or send data through API
- Run reconciliation daily, weekly, monthly, or after file receipt
- Push reconciliation output back through email, SFTP, or API
This helps teams keep ERP, accounting, analytics, BI, or other downstream systems updated without repeated manual effort.
Why NAV finance teams use Cointab
Cointab helps finance teams move away from spreadsheet-heavy reconciliation and toward a controlled, reusable process.
Key benefits include:
- Faster reconciliation of ERP and external reports
- Better consistency across team members and reporting periods
- Clear visibility into matched, partially matched, unmatched, and skipped items
- Less manual work in month-end close and audit preparation
- Reusable workflows for recurring NAV reconciliation
- Audit-ready Excel exports for review and follow-up
For teams that work across website sales, payment gateways, banks, settlements, vendors, or customer statements, the same structured approach can be extended beyond Microsoft Dynamics NAV as well.
