Pin Payments Payment Gateway Charges Verification
Cointab helps finance teams verify Pin Payments payment gateway charges by comparing internal records with payment reports, rate cards, settlement files, and bank data. Instead of checking fees and tax calculations in Excel, teams can upload their files, map the required fields once, and run a reusable reconciliation workflow for each period.
This makes it easier to identify overcharged fees, undercharged fees, tax differences, and settlement mismatches. Finance teams can then review matched, partially matched, unmatched, and skipped transactions in a structured report that is suitable for internal review and audit support.
What Pin Payments charges verification covers
Pin Payments charges verification is typically used to confirm that the amount deducted by the payment gateway matches the expected fee structure and settlement logic.
A complete verification process can include:
- Payment fees charged on each transaction
- Tax applied to the fee
- Settlement amount received after deductions
- Amounts appearing in the bank statement
- Open exceptions that need follow-up
For finance teams, the goal is not only to check whether a fee was charged, but also to understand why a transaction settled at a different amount than expected.
Side A and Side B in this reconciliation
Cointab uses a simple Side A and Side B model so finance users can clearly see what is being compared.
Side A: your records
Side A contains the records your business expects to be correct. For Pin Payments verification, this may include:
- Internal payment or sales report
- ERP export
- Order-level transaction file
- Expected fee calculation file
- Internal settlement working
Side B: external records
Side B contains the records received from Pin Payments or other external sources. This may include:
- Pin Payments payment report
- Pin Payments settlement report
- Fee or rate card file
- Bank statement
- Supporting reconciliation reference files
This structure helps teams compare expected charges against actual charges in a controlled workflow.
Typical files used for verification
The exact setup depends on how your finance team records transactions, but the common inputs are:
1. Payment report
The payment report contains the transaction-level details needed for charge verification. Finance teams usually use it to review:
- Payment reference or transaction ID
- Transaction date
- Gross amount
- Fee deducted
- Tax deducted
- Net settlement amount
2. Rate card
The rate card defines how fees should be calculated. This is useful when the business wants to verify whether the gateway charged the correct amount based on the agreed structure.
3. Settlement report
The settlement report helps confirm whether the gateway settled the expected amount after deducting fees and tax.
4. Bank statement or books data
When the reconciliation needs to continue beyond the gateway report, teams can compare settlement records against the bank statement or books to confirm that cash was received and posted correctly.
5. Supporting data
Supporting data can help enrich the reconciliation before matching. Examples include:
- Order metadata
- Product or customer master
- Internal mapping file
- Reference file for VLOOKUP-style lookups
How the reconciliation workflow works
Cointab keeps the setup structured so the same workflow can be reused for future periods.
- Upload the required Side A and Side B files.
- Map fields such as date, amount, and transaction identifier.
- Upload the rate card or other supporting files if needed.
- Create derived columns if a calculated field is required.
- Run reconciliation manually or schedule it to run automatically.
- Review matched, partially matched, unmatched, and skipped records.
- Download the reconciliation report for audit or follow-up.
If a file arrives late, users can upload the missed file under the same reconciliation and refresh the report.
Common verification outcomes
Cointab separates results clearly so finance teams can focus on exceptions.
Fee correctly charged
The fee charged matches the expected amount from the rate card or agreed pricing structure.
Fee overcharged
The fee charged is higher than the expected amount. This may indicate a pricing issue, a rule mismatch, or a data error that needs review.
Fee undercharged
The fee charged is lower than expected. Teams may review whether the rate card was applied correctly or whether the transaction was recorded differently on one side.
Tax correctly charged
The tax amount matches the expected calculation.
Tax overcharged
The tax amount is higher than expected and may require validation against the configured rate or settlement logic.
Tax undercharged
The tax amount is lower than expected and may need manual review or partner follow-up.
Settlement amount match
The settlement amount matches the calculated value after fees and tax are deducted.
Settlement amount mismatch
The settlement amount does not match the expected calculation. This may happen because of fee differences, tax differences, partial settlements, deductions, or missing records.
Settled in bank reconciliation
The settlement transaction is found in both the bank statement and the Pin Payments settlement report.
Not settled in bank reconciliation
The settlement transaction appears in the Pin Payments report but is not yet found in the bank statement.
Why finance teams use Cointab for gateway charge verification
Payment gateway charge checks are repetitive, detail-heavy, and often repeated every month or every settlement cycle. Cointab helps finance teams handle that work in a more controlled way.
Better consistency
The same reconciliation setup can be reused for future periods, which helps standardize how charges are verified across the team.
Faster exception handling
Instead of reviewing every line manually, teams can focus on the transactions that are partially matched, unmatched, or skipped.
Audit-ready output
Users can download Excel reconciliation reports that show the matching status of each transaction and the reason an item needs attention.
Support for recurring runs
Once configured, the reconciliation can be run again for a new period without rebuilding the workflow from scratch.
Manual review when needed
If a transaction cannot be matched by the system, users can review it manually and decide whether it should be matched based on business context.
How AI supports the process
Cointab includes AI support for finance teams that need help with reconciliation setup and exception review.
- AI can help create derived columns using natural language.
- AI can analyze difficult open transactions after structured matching is complete.
- AI can help suggest possible reasons for unmatched items, such as missing files, refunds, deductions, or delayed settlement.
AI is used conservatively so that weak matches are not forced into the report.
Reuse across periods
Pin Payments charges verification is rarely a one-time task. Most teams need to check settlement and fee data on a recurring basis.
With Cointab, the reconciliation can be reused for:
- Monthly periods
- Quarterly periods
- Yearly periods
- Custom settlement cycles
- Running reports over longer time ranges
That makes it easier to maintain a consistent process for recurring charge verification, month-end close, and audit preparation.
FAQ
What data do I need to verify Pin Payments charges?
At minimum, teams usually need the payment report and the rate card. Depending on the workflow, a settlement report, bank statement, or books data may also be included.
Can Cointab verify both fees and tax?
Yes. The workflow can compare the expected fee and tax calculation with the actual deductions shown in the external report.
What happens if a settlement amount does not match?
The transaction is shown as a mismatch so finance teams can review whether the difference came from fees, tax, deductions, partial settlement, or missing data.
Can I reuse the same setup every month?
Yes. Once the reconciliation is configured, the same workflow can be reused for future periods without rebuilding the setup each time.
Can I reconcile Pin Payments data with the bank statement as well?
Yes. The same workflow can extend to bank reconciliation so teams can confirm that settlement amounts were received in the bank.
What if a file is uploaded late?
A missed file can be uploaded under the same reconciliation, and the report can be refreshed to include the new data.
