Smart Data Export for Reconciliation Reports

Cointab's smart data export feature helps finance teams turn reconciliation results into clean, usable reports. Export matched, partially matched, unmatched, and skipped records in the format your team needs, then share the output through manual download, email, SFTP, or API.

This makes it easier to move reconciliation results into finance operations, reporting workflows, and downstream systems without rebuilding spreadsheets or reformatting files every time.

What smart data export does

Smart data export gives you control over how reconciliation results are packaged and delivered after a run is completed. Instead of working from a raw spreadsheet or copying data into a separate report, you can generate structured outputs that support review, follow-up, and audit readiness.

Typical export use cases include:

• Sharing reconciliation results with accounting or operations teams
• Sending exception reports for follow-up
• Pushing output to internal finance systems
• Keeping audit-ready Excel reports for period-end review
• Distributing reports on a recurring schedule

Export reconciliation output in the format you need

Different teams need different views of the same reconciliation. Controllers may want a summary of open items, while finance analysts may need transaction-level detail for review. Smart data export helps structure the output so users can work with the right level of detail.

You can export reconciliation results for:

• Fully matched transactions
• Partially matched transactions
• Unmatched transactions
• Skipped records
• Summary counts and reconciliation totals
• Transaction-level review tables

This keeps the report focused and easier to use for month-end close, exception management, and internal review.

Flexible export methods for finance workflows

Cointab supports multiple ways to move reconciliation output out of the platform, depending on how your finance team works.

Manual download

Download the reconciliation report when you need a file for immediate review, sharing, or archival.

Email delivery

Send reconciliation output by email so teams can receive reports without logging into the platform every time.

SFTP delivery

Use SFTP when reports need to be transferred regularly to a secure file location or consumed by another workflow.

API output delivery

Push reconciliation output into downstream systems through API for more automated finance operations.

These delivery methods help teams reduce repetitive manual work and keep reporting aligned with operational cadence.

Keep only the fields your team actually needs

Finance teams rarely need every available column in every export. Smart data export supports focused reporting by letting teams work with the relevant reconciliation fields instead of overloading the file with unnecessary detail.

This is useful when teams need to:

• Review reference fields and identifiers
• Compare matched and unmatched status
• Track amounts and differences
• Share exception details with partners
• Maintain a cleaner workbook for analysis

A more focused export is easier to read, easier to audit, and easier to pass between teams.

Designed for audit-ready reconciliation reporting

Reconciliation output is often reviewed by more than one team. Audit, finance, accounting, and operations may all need access to the same report, but for different reasons.

Smart data export supports audit-friendly reporting by keeping the reconciliation result clear and traceable. Teams can review:

• What matched
• What did not match
• What was partially matched
• What was skipped and why

This gives users a structured report they can use for internal review, partner follow-up, and close activities.

Works with reusable reconciliation setups

Smart data export is most valuable when paired with reusable reconciliation workflows. Once a reconciliation is set up, the same export structure can be used again for future periods without recreating the reporting layout from scratch.

That means finance teams can:

1. Set up the reconciliation once
2. Reuse the same workflow for future periods
3. Export reports in a consistent format
4. Deliver output to the same downstream destination each time

This reduces variation in reporting and helps teams work more consistently across monthly or recurring reconciliations.

Helpful for recurring finance operations

Smart data export is especially useful in workflows that repeat every day, week, or month. Common examples include:

• Payment reconciliation
• Bank reconciliation
• Marketplace settlement reconciliation
• Vendor reconciliation
• Customer reconciliation
• COD reconciliation
• ERP reconciliation

In these workflows, the output is often just as important as the matching process itself. The ability to deliver the right report in the right format helps teams stay organized and respond faster to exceptions.

Built for clarity, not clutter

Cointab's approach is to keep reconciliation output structured and reviewable. The goal is not to create a heavier report, but a more usable one.

That means the export should help users quickly understand:

• Which records matched
• Which records need attention
• Which records were skipped
• Which differences still need review
• Which output should be shared with another system or team

By keeping the export connected to the reconciliation result, finance teams can spend less time reformatting data and more time resolving issues.

How smart data export fits into the reconciliation workflow

Smart data export works after the reconciliation engine completes its run. The overall workflow is straightforward:

1. Upload Side A and Side B data, or configure automated input
2. Map the required fields
3. Run reconciliation
4. Review matched and unmatched records
5. Export the report in the required format
6. Deliver the output manually or automatically

This makes the feature part of the full reconciliation process, not a separate reporting step.

Why finance teams use it

Finance teams use smart data export to make reconciliation output more practical for day-to-day operations. It helps with:

• Faster reporting
• Cleaner file handoff
• Better exception tracking
• Reduced spreadsheet rework
• Easier downstream processing
• More consistent audit documentation

For teams handling repeated reconciliations, that consistency matters as much as the matching logic itself.