AJIO Marketplace Reconciliation Using OMS

AJIO marketplace sellers often need to reconcile internal OMS records with marketplace-side reports such as orders, returns, payouts, settlements, and tax-related files. When order volumes grow, manual spreadsheet checks become slow, difficult to audit, and easy to get wrong.

Cointab helps finance and marketplace operations teams run AJIO marketplace reconciliation in a structured way. Users upload the required reports, map fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped transactions in an audit-friendly report.

Why AJIO marketplace reconciliation matters

For brands selling through AJIO, the OMS is usually the internal source of truth for order capture, item details, status updates, and fulfillment tracking. AJIO reports, on the other hand, show what was recorded on the marketplace side across orders, returns, deductions, payouts, and settlements.

Reconciling both sides helps teams identify:

• orders recorded in OMS but missing from AJIO reports
• orders present in AJIO but not reflected in OMS
• amount differences caused by discounts, returns, cancellations, deductions, or adjustments
• missing settlements or delayed payouts
• files that were not received on time
• transactions that need manual review before close or claims follow-up

This is especially important for finance teams that need reliable month-end reporting, audit readiness, and clear visibility into exceptions.

Side A and Side B in AJIO reconciliation

Cointab uses a Side A / Side B model so teams can clearly define what they expect to match.

In a typical AJIO marketplace reconciliation workflow, Side A is the OMS or internal order working file, and Side B is the corresponding AJIO marketplace data.

Common reports used for AJIO reconciliation

The exact report set depends on the business workflow, but marketplace reconciliation usually involves some combination of the following:

• AJIO order report
• AJIO return report
• AJIO payout report
• AJIO settlement report
• AJIO GST or tax-related report
• OMS order report
• OMS shipment or fulfillment report
• Internal sales or ledger export

If additional data is needed for lookup or calculation, teams can also upload supporting files such as product masters, fee mappings, store mappings, or reference sheets.

How Cointab handles AJIO reconciliation

Cointab is designed to make the reconciliation process repeatable rather than rebuilding the same Excel logic every month.

1. Upload the required files

Users upload CSV, XLS, or XLSX files for the selected reconciliation. If the business runs recurring AJIO reconciliation, the same workflow can be reused for future periods.

2. Map fields once

Users map the important columns such as:

• date
• amount
• order ID
• transaction reference
• settlement ID
• invoice number
• AWB number

If a file does not match the configured structure, the system can reject it with a clear message so the issue can be corrected before the run continues.

3. Add supporting data if needed

Some reconciliation workflows need supporting datasets before the main comparison happens. For AJIO sellers, this may include product master data, fee rates, return information, or mapping files used to enrich internal records.

4. Create derived columns when needed

Teams can create derived columns using Excel-style formulas. This helps when identifiers need to be cleaned, amounts need to be adjusted, or specific business rules need to be applied before matching.

5. Run reconciliation

Once the files are ready, users run reconciliation manually or on a schedule. Cointab applies structured matching logic and then analyzes unresolved items further using AI-assisted review where appropriate.

6. Review the report

After the run is complete, users can review the reconciliation dashboard and drill into matched, partially matched, unmatched, and skipped transactions. Filters make it easier to isolate specific periods, reference numbers, or exception categories.

7. Download the report

The final output can be downloaded as an Excel report for internal review, partner follow-up, audit support, or downstream reporting.

Typical reconciliation outcomes

Cointab separates AJIO reconciliation results into clear categories so finance teams can focus on exceptions instead of checking every row manually.

Fully matched

These are transactions where the identifiers and amounts align according to the reconciliation logic.

Partially matched

These are transactions where the records appear related, but the amounts do not match exactly. This can happen because of discounts, deductions, refunds, fees, or timing differences.

Unmatched

These are records that appear on one side but not the other. For example, an order may exist in the OMS but not in the AJIO report, or a payout may appear in AJIO but not in the internal file.

Skipped

These are rows that were excluded from reconciliation because of missing required data, invalid values, duplicate rows, or other file issues. Skipped records remain visible so teams know what was not included and why.

What marketplace finance teams gain from a reusable workflow

AJIO reconciliation is rarely a one-time task. It is usually a recurring finance process that repeats every day, week, or month.

With Cointab, teams can reuse the same reconciliation setup instead of recreating formulas and matching logic each time. That helps with:

• faster period-end close
• more consistent reporting across team members
• better visibility into open items and discrepancies
• less dependence on manual Excel work
• clearer audit trails for reviews and approvals
• easier handling of late or missed files

If a required file arrives later, the missed file can be added under the same reconciliation and the report can be refreshed.

Automation for recurring AJIO reconciliation

Once the workflow is configured, Cointab can support recurring data input and scheduled reconciliation runs through email, SFTP, or API-based automation.

This is useful when AJIO reports or internal OMS exports need to be processed regularly without manual uploads every time. After the run, output can also be delivered back to other systems through email, SFTP, or API so internal finance and reporting workflows stay updated.

Who typically uses this workflow

AJIO marketplace reconciliation is commonly used by:

• finance teams
• controllers
• reconciliation managers
• accounts receivable teams
• marketplace operations teams
• eCommerce finance teams
• audit and compliance teams
• accounting firms handling marketplace clients

The main value is having one controlled reconciliation workflow that shows what matched, what did not match, and what needs review.

FAQs

What is AJIO marketplace reconciliation using OMS?

It is the process of comparing AJIO marketplace reports with internal OMS records to identify matched orders, amount differences, missing entries, and settlement exceptions.

Which AJIO reports are commonly used in reconciliation?

Teams usually work with order, return, payout, settlement, and tax-related reports from AJIO, along with OMS exports from their internal system.

Can Cointab handle partial matches and unmatched records?

Yes. Cointab separates fully matched, partially matched, unmatched, and skipped records so finance teams can focus on exceptions that need review.

Can the same AJIO reconciliation setup be reused for future periods?

Yes. Once a reconciliation is configured, the same setup can be reused for future runs by selecting the period, uploading the required files, and running reconciliation again.

Can missed files be added after a reconciliation run?

Yes. If a file is received later, it can be uploaded under the same reconciliation and the report can be refreshed.