Purplle Marketplace Reconciliation Using ERP

Purplle marketplace reconciliation helps finance teams compare marketplace records with ERP data so they can confirm what was sold, what was settled, and what still needs review. In Cointab, this becomes a structured reconciliation workflow that matches sales, payouts, fees, returns, deductions, and missing transactions against your internal books.

For sellers operating on Purplle, the reconciliation challenge is usually not one file versus one file. It is often a mix of marketplace order reports, sales reports, payout reports, and ERP exports that must be matched by reference, amount, and period. Cointab replaces manual Excel checks with a repeatable workflow that makes exceptions visible and reporting easier to review.

Why Purplle marketplace reconciliation matters

Marketplace finance teams need a reliable way to verify that the numbers in Purplle reports agree with their ERP records. Small differences can come from fees, partial settlements, returns, cancellations, or timing gaps between the marketplace and internal books.

Without a structured reconciliation process, teams often rely on spreadsheets, VLOOKUPs, and manual comparison. That can make it harder to spot:

• Missing orders or missing settlements
• Less amount or more amount recorded in ERP
• Unmatched payouts or refund entries
• Fees, deductions, or reversals that need review
• Period-end differences that should be carried forward or explained

Cointab helps finance teams separate matched, partially matched, unmatched, and skipped records so they can focus on exceptions instead of checking every row manually.

Side A and Side B in this reconciliation

Cointab uses a Side A / Side B model to keep the workflow clear.

Side A: your internal ERP records

Side A usually contains the records your business expects to be correct, such as:

• ERP sales entries
• Ledger or books data
• Internal order records
• Revenue or settlement working files

Side B: Purplle marketplace records

Side B contains the external records received from the marketplace, such as:

• Purplle order reports
• Purplle sales reports
• Purplle payout reports
• Settlement or payment-related reports

This setup makes it easier to compare the marketplace view with the internal finance view in one reconciliation workflow.

Reports typically used for Purplle to ERP matching

A Purplle marketplace reconciliation usually starts with uploading the primary reports on both sides and mapping the key fields once.

Supporting data can also be added when needed, such as mapping files, product masters, or reference files that help enrich the primary reports before reconciliation.

How Cointab handles the reconciliation workflow

Once the files are uploaded, finance users can map the required fields and run the reconciliation.

1. Upload the relevant files

Users upload CSV, XLS, or XLSX files for the ERP side and the Purplle side. If the same report format is used across periods, the setup can be reused for later runs.

2. Map the key columns

Typical fields include:

• Date
• Amount
• Order ID or transaction reference
• Invoice number
• Settlement reference
• Any other business identifier

3. Add supporting data when needed

Optional supporting files can help complete or enrich the primary data before matching. This is useful when finance teams need lookup-based values or merged context before the reconciliation runs.

4. Run structured matching

Cointab applies reconciliation logic to identify:

• One-to-one matches
• One-to-many and many-to-one matches
• Net-to-net or grouped comparisons
• Partial matches where identifiers align but amounts differ
• Unmatched records on either side

5. Review the reconciliation report

After the run, users can review matched, partially matched, unmatched, and skipped transactions in a report view designed for finance review.

6. Export the report for audit and follow-up

The output can be downloaded as an Excel reconciliation report for internal review, partner follow-up, month-end close, or audit support.

Common reconciliation outcomes

A Purplle marketplace reconciliation often surfaces a few familiar patterns.

Fully matched records

These are transactions where the order reference and amount match according to the reconciliation logic.

Partially matched records

These usually mean the order reference matches, but the amounts do not. For example, the ERP may show one value while the marketplace report shows a slightly different settlement amount.

Unmatched records

These are entries that appear on one side but not the other. For example:

• Present in ERP but missing in Purplle
• Present in Purplle but missing in ERP
• Present in sales but not in payout records

Skipped records

Skipped records are rows that were not included in the reconciliation because of missing data, invalid values, duplicates, or another file issue. Cointab keeps these visible so teams know what was ignored and why.

What finance teams gain from a reusable workflow

Purplle marketplace reconciliation is not just about closing one period. It is about creating a repeatable process that can be reused every month or for every settlement cycle.

With Cointab, finance teams can:

• Reuse the same reconciliation setup for future periods
• Keep matching logic consistent across runs
• Manually match exceptions when business context is needed
• Upload a missed file later and refresh the report
• Automate data flow through email, SFTP, or API when recurring workflows are ready

This reduces repeated setup work and makes marketplace reconciliation easier to manage at scale.

Manual review remains part of the process

Not every open item should be forced into an automated match. If the evidence is weak, the transaction should stay open for review.

Cointab supports manual match for cases where the finance team knows the business context and the system should not make a weak assumption. That keeps the process audit-friendly and transparent.

Purplle reconciliation for finance close and reporting

When Purplle marketplace data is reconciled against ERP records, finance teams get a clearer view of:

• Sales that have been settled
• Differences caused by fees or deductions
• Missing or delayed payments
• Refund-related variances
• Records that need follow-up before close

This helps teams move from spreadsheet-heavy checking to a controlled reconciliation process with clear exceptions and downloadable reports.

Reusable setup for future periods

Once the Purplle to ERP workflow is configured, the same setup can be used again for monthly, quarterly, or custom periods. Teams only need to select the reconciliation, upload the new files, and run the process again.

That consistency is especially useful for marketplace finance teams that need repeatable reporting across settlement cycles and close periods.