Guides & Resources
Wholesale Reconciliation: A Practical Guide for Finance and Operations Teams
Wholesale businesses operate between large networks of suppliers and customers while managing high volumes of purchasing, inventory, sales, logistics, credits, rebates, and payments.
A single product may be purchased from a manufacturer, received into one warehouse, transferred to another location, sold to several customers at different contracted prices, returned in part, and ultimately settled through multiple customer and supplier payments.
Each stage creates operational and financial records.
This creates a fundamental reconciliation requirement:
Do supplier purchases, inventory movements, customer sales, pricing adjustments, rebates, payments, and accounting records agree across the entire wholesale operation?
For wholesalers processing thousands or millions of product movements and financial transactions, manually comparing these records through spreadsheets can become increasingly difficult.
Cointab helps wholesale finance and operations teams automate these comparisons and focus on the transactions that genuinely require investigation.
Why reconciliation is complex in wholesale distribution
Wholesale businesses frequently operate on large transaction volumes and relatively tight margins.
Small differences in:
- Quantity
- Purchase price
- Selling price
- Freight
- Discounts
- Rebates
- Returns
- Credit notes
- Customer deductions
can therefore have a meaningful impact when repeated across thousands of transactions.
A typical wholesale business may need to connect data from:
- Supplier purchase orders
- Supplier invoices
- Warehouse receipts
- Inventory systems
- Sales orders
- Customer invoices
- Distribution systems
- Freight providers
- Customer payments
- Supplier payments
- ERP
- Banks
The same commercial transaction can appear differently across several of these systems.
Reconciliation creates a structured way to determine whether the complete transaction flow agrees.
Purchase order to supplier invoice reconciliation
Wholesale businesses regularly purchase large quantities of merchandise from manufacturers, importers, and other suppliers.
A procurement transaction may begin with:
Purchase order → Supplier shipment → Goods receipt → Supplier invoice
Finance and purchasing teams need to confirm that the amount billed by the supplier agrees with what was ordered and actually received.
Potential exceptions include:
- Supplier invoice without purchase order
- Incorrect purchase price
- Quantity invoiced higher than received
- Duplicate supplier invoice
- Product not ordered
- Incorrect unit of measure
- Unexpected additional charge
- Incorrect tax
- Missing discount
- Invoice attributed to wrong warehouse
Cointab can automatically compare these datasets and separate transactions that agree from those requiring investigation.
Purchase order, goods receipt, and invoice matching
Wholesale purchasing frequently involves partial shipments.
One purchase order might result in:
- Several supplier shipments
- Several warehouse receipts
- Several supplier invoices
- Backordered quantities
- Product substitutions
- Returns to supplier
A simple one-to-one comparison may therefore be insufficient.
Cointab can support reconciliation across:
Purchase order → Goods receipt → Supplier invoice
while handling one-to-many and many-to-many transaction relationships.
This allows finance teams to reconcile the actual procurement lifecycle rather than relying on exact row-by-row matches.
Supplier invoice reconciliation
Wholesalers may process invoices from hundreds or thousands of suppliers.
Invoices can contain:
- Product quantities
- Unit prices
- Discounts
- Freight
- Handling charges
- Taxes
- Promotional allowances
- Other adjustments
The invoice may need to be compared against:
Supplier invoice → Purchase order → Goods receipt → ERP
Cointab can help identify:
- Incorrect quantity
- Incorrect purchase price
- Duplicate invoice
- Missing receipt
- Unexpected freight charge
- Missing discount
- Tax difference
- Product mismatch
- Invoice posted twice
The finance team can then focus on the exceptions rather than manually checking every invoice line.
Supplier statement reconciliation
Supplier statements may contain a different view of outstanding balances than the wholesaler's accounts payable ledger.
A supplier statement may show:
- Open invoices
- Credit notes
- Payments
- Adjustments
- Outstanding balances
The reconciliation can compare:
Supplier statement → Accounts payable ledger
Potential exceptions include:
- Invoice missing internally
- Invoice recorded internally but absent from supplier statement
- Payment not reflected by supplier
- Credit note missing
- Duplicate invoice
- Different amount
- Timing difference
Cointab can automatically clear matching transactions and provide a smaller list of discrepancies for review.
Supplier credit note reconciliation
Wholesalers frequently receive supplier credit notes because of:
- Product returns
- Damaged goods
- Pricing corrections
- Volume discounts
- Promotional agreements
- Short shipments
- Quality issues
- Commercial adjustments
The reconciliation may involve:
Approved supplier claim → Supplier credit note → Accounts payable
Finance teams need to ensure that expected supplier credits are actually received and correctly applied.
Cointab can help identify:
- Expected credit not received
- Incorrect credit amount
- Duplicate credit
- Credit assigned to wrong invoice
- Supplier credit missing from accounting
Supplier rebate reconciliation
Rebates can represent an important component of wholesale profitability.
Suppliers may offer rebates based on:
- Purchase volume
- Product category
- Growth targets
- Customer segment
- Promotional campaigns
- Annual agreements
- Quarterly targets
- Other commercial conditions
The expected rebate may therefore need to be calculated from transaction-level purchasing data.
A reconciliation can compare:
Eligible purchases → Rebate agreement → Expected rebate → Supplier statement or credit
Cointab can help identify:
- Eligible purchase omitted
- Incorrect rebate rate
- Incorrect purchase quantity
- Product classified incorrectly
- Rebate calculated for wrong period
- Supplier credit lower than expected
- Duplicate rebate transaction
This provides finance teams with greater visibility into supplier income that might otherwise be difficult to validate.
Purchase price reconciliation
Wholesale margins depend heavily on accurate purchase prices.
The price recorded in the ERP may not always agree with:
- Purchase order
- Supplier contract
- Supplier invoice
- Promotional agreement
A reconciliation may compare:
Agreed purchase price → Purchase order → Supplier invoice
Cointab can help identify products where the supplier charged a different price from the expected rate.
This is particularly valuable when prices change frequently or vary by supplier, quantity, period, or product.
Landed cost reconciliation
The real cost of wholesale inventory can include considerably more than the supplier's product price.
Landed cost may include:
- Purchase price
- Freight
- Customs duty
- Insurance
- Handling
- Port charges
- Brokerage
- Other import costs
These charges may arrive through different vendors and systems.
Finance teams may therefore need to compare:
Product purchase → Shipment → Logistics charges → Import charges → Inventory cost
Cointab can help validate whether the relevant costs have been correctly associated with the underlying inventory purchases.
Potential exceptions include:
- Freight missing from landed cost
- Charge allocated to wrong shipment
- Duplicate cost
- Incorrect customs charge
- Cost attributed to wrong product
- Invoice without corresponding shipment
Inbound shipment reconciliation
Goods purchased from suppliers need to move from supplier dispatch to warehouse receipt.
A reconciliation may compare:
Supplier shipment → Carrier record → Warehouse receipt
Operations teams can identify:
- Shipment dispatched but not received
- Partial receipt
- Quantity difference
- Product mismatch
- Duplicate receipt
- Wrong warehouse
- Unexpected delivery
- Shipment still outstanding
This connects purchasing data with the physical movement of merchandise.
Inventory receipt reconciliation
Once goods arrive at a warehouse, the inventory system should reflect the physical receipt correctly.
The reconciliation may compare:
Goods receipt → Inventory transaction → ERP
Potential differences include:
- Goods received but inventory not updated
- Inventory recorded without supporting receipt
- Incorrect quantity
- Wrong SKU
- Wrong warehouse
- Duplicate inventory posting
- Incorrect receipt date
Cointab can help identify these exceptions before they flow into inventory valuation and customer fulfilment.
Multi-warehouse inventory reconciliation
Wholesale distributors frequently operate multiple:
- Warehouses
- Distribution centers
- Branches
- Regional hubs
Inventory may therefore move frequently between locations.
Finance and operations teams may need to reconcile:
Warehouse A transfer out → Goods in transit → Warehouse B transfer in
Cointab can help identify:
- Inventory dispatched but not received
- Quantity difference
- Wrong product
- Wrong destination
- Duplicate transfer
- Transfer remaining in transit
- Timing difference
This creates a structured control over inventory moving through the distribution network.
Inventory reconciliation
Inventory is often one of the largest assets on a wholesaler's balance sheet.
Finance teams may need to compare:
Warehouse inventory → ERP inventory → General ledger
Potential differences can include:
- Missing inventory movements
- Duplicate transactions
- Incorrect quantity
- Incorrect valuation
- Product mapped incorrectly
- Warehouse allocation difference
- Timing difference
- Unrecorded adjustment
Cointab can compare operational inventory data with accounting records and highlight discrepancies.
Inventory adjustment reconciliation
Wholesale inventory may be adjusted because of:
- Damage
- Expiry
- Shrinkage
- Stock count difference
- Product write-off
- Reclassification
- Data correction
Finance teams may need to verify that inventory adjustments are supported by corresponding operational records.
A reconciliation may compare:
Inventory adjustment → Approval or stock count → Accounting adjustment
Cointab can identify adjustments where the quantity, value, product, or financial treatment differs.
Customer order to invoice reconciliation
The wholesale revenue cycle begins with customer orders.
A typical flow may involve:
Sales order → Pick and pack → Shipment → Customer invoice
Finance and sales operations teams need to ensure that goods shipped to customers are billed correctly.
Potential exceptions include:
- Product shipped but not invoiced
- Invoice created without shipment
- Incorrect quantity
- Incorrect selling price
- Wrong customer
- Duplicate invoice
- Incorrect product
- Missing tax or charge
Cointab can compare sales orders, shipments, and invoices and highlight discrepancies.
Shipment to billing reconciliation
High-volume wholesalers may dispatch thousands of orders every day.
Revenue leakage can occur when goods leave the warehouse but the expected invoice is not created correctly.
The reconciliation may compare:
Warehouse dispatch → Customer invoice
Cointab can help identify:
- Dispatch without invoice
- Invoice without dispatch
- Quantity difference
- SKU difference
- Customer difference
- Duplicate invoice
- Incorrect selling price
This creates a direct control between physical product movement and recorded revenue.
Customer-specific pricing reconciliation
Wholesale pricing can be highly complex.
The same product may be sold at different prices depending on:
- Customer
- Customer group
- Quantity
- Geography
- Contract
- Product category
- Promotion
- Order volume
- Payment terms
- Sales channel
Finance teams may therefore need to confirm that the price charged to each customer agrees with the applicable commercial arrangement.
A reconciliation can compare:
Customer order → Pricing agreement → Invoice
Cointab can identify:
- Incorrect unit price
- Wrong customer price list
- Missing discount
- Expired contract used
- Incorrect volume tier
- Unauthorized discount
- Price override
This helps protect wholesale margins while reducing manual pricing checks.
Volume discount reconciliation
Wholesale customers may receive discounts when purchases exceed certain thresholds.
For example, pricing might change based on:
- Individual order quantity
- Monthly volume
- Quarterly purchases
- Annual purchases
- Product category volume
Finance teams may need to validate whether the correct pricing tier was applied.
A reconciliation can compare:
Eligible sales → Volume threshold → Expected discount → Actual invoice
Cointab can highlight transactions where the customer received too much or too little discount.
Customer rebate reconciliation
Wholesalers may also offer retrospective rebates to customers or dealers.
Rebates may depend on:
- Sales value
- Quantity
- Product
- Customer
- Territory
- Growth
- Promotional target
- Contract period
The reconciliation may compare:
Eligible customer sales → Rebate agreement → Expected rebate → Credit or payment
Cointab can help identify:
- Incorrect eligible sales
- Wrong rebate percentage
- Duplicate rebate
- Incorrect customer
- Wrong calculation period
- Difference between expected and actual rebate
This creates a transaction-level control around customer incentive programs.
Sales commission reconciliation
Wholesale businesses may pay commissions to:
- Sales representatives
- Dealers
- Agents
- Channel partners
Commission calculations may depend on:
- Customer
- Product
- Sales value
- Gross margin
- Territory
- Collection status
- Commission percentage
The reconciliation can compare:
Eligible sales → Commission calculation → Commission statement → Payment
Cointab can help identify:
- Incorrect commission rate
- Duplicate commission
- Commission calculated on cancelled sale
- Incorrect salesperson
- Missing eligible transaction
- Payment difference
Distributor and dealer reconciliation
Some wholesalers operate through additional distributor or dealer networks.
The organization may receive reports covering:
- Purchases
- Sell-through
- Inventory
- Returns
- Discounts
- Claims
- Rebates
A reconciliation may compare:
Internal sales → Distributor or dealer report → Settlement
Cointab can identify:
- Transaction missing from partner records
- Quantity difference
- Product mismatch
- Incorrect price
- Return difference
- Rebate difference
- Settlement discrepancy
Backorder reconciliation
Wholesalers frequently receive orders for products that are not immediately available.
An order may therefore be partially fulfilled, with the remaining quantity kept on backorder.
The reconciliation may compare:
Customer order → Quantity shipped → Quantity invoiced → Backorder
Potential exceptions include:
- Backordered quantity incorrectly invoiced
- Shipped quantity still shown as outstanding
- Duplicate fulfilment
- Order closed before full fulfilment
- Incorrect remaining quantity
Cointab can compare the relevant order and fulfilment data to identify inconsistencies.
Customer return reconciliation
Wholesale customers may return products because of:
- Damage
- Incorrect product
- Excess stock
- Quality issue
- Contractual return rights
- Expiry
- Shipping error
The return creates both inventory and financial activity.
The reconciliation may involve:
Return authorization → Goods received → Inventory adjustment → Customer credit
Finance and operations teams can identify:
- Goods returned but credit not issued
- Credit issued without goods receipt
- Incorrect returned quantity
- Duplicate return
- Wrong product
- Incorrect credit value
- Inventory not updated
Cointab can connect the physical return with the corresponding financial adjustment.
Customer credit note reconciliation
Wholesalers issue customer credit notes for reasons beyond physical returns.
These may include:
- Pricing correction
- Volume discount
- Short shipment
- Quality claim
- Freight claim
- Promotional allowance
- Other commercial adjustments
A reconciliation may compare:
Approved customer claim → Credit note → Accounts receivable
Cointab can help ensure that approved adjustments are issued correctly and prevent duplicate or incorrect credits.
Customer deduction reconciliation
Wholesale customers may pay less than the invoiced amount and provide deductions for:
- Returns
- Short shipments
- Damaged products
- Pricing differences
- Promotional allowances
- Freight claims
- Rebates
- Other disputes
The reconciliation may look like:
Customer invoice - Customer deduction = Cash received
Finance teams then need to determine whether the deduction is valid and whether a corresponding credit or adjustment exists.
Cointab can compare:
Invoice → Deduction → Approved credit → Bank receipt
and identify unexplained short payments.
Accounts receivable reconciliation
Wholesale businesses may have large accounts receivable balances across thousands of customer invoices.
Customers may make payments that cover:
- One invoice
- Several invoices
- Partial invoices
- Invoices net of credit notes
- Invoices net of deductions
The reconciliation may compare:
Customer invoices → Accounts receivable → Bank receipts
Cointab can support one-to-one, one-to-many, and many-to-many matching when customer payments do not correspond directly to individual invoices.
Customer statement reconciliation
Wholesale companies may also need to reconcile customer balances and disputes.
Internal accounts receivable data can be compared with customer statements or remittance information.
A reconciliation may help identify:
- Invoice customer does not recognize
- Payment not allocated
- Credit note missing
- Customer deduction not recorded
- Different outstanding balance
- Duplicate transaction
Cointab can provide a structured view of the transactions causing the difference.
Freight reconciliation
Transportation is a significant cost for wholesale distributors.
Freight providers may charge based on:
- Shipment
- Weight
- Volume
- Pallets
- Distance
- Zone
- Service level
- Fuel surcharge
- Additional handling
A reconciliation may compare:
Internal shipment → Carrier record → Rate card → Freight invoice
Cointab can help identify:
- Freight charge without shipment
- Duplicate freight charge
- Incorrect weight
- Incorrect zone
- Wrong rate
- Unexpected surcharge
- Missing shipment
- Incorrect fuel surcharge
This provides transaction-level visibility into distribution expenditure.
Customer freight charge reconciliation
Wholesalers may also recover freight charges from customers.
The amount billed to the customer may depend on:
- Shipment
- Order value
- Weight
- Delivery location
- Commercial agreement
- Freight policy
The reconciliation can compare:
Shipment freight cost → Customer freight rule → Customer invoice
Finance teams can identify situations where:
- Freight should have been charged but was not
- Customer was charged incorrectly
- Freight recovery differs from policy
- Cost and customer charge are materially different
This can help improve visibility into freight recovery and margin.
Third-party logistics reconciliation
Wholesalers using external warehouse or fulfilment providers may receive charges for:
- Storage
- Receiving
- Picking
- Packing
- Shipping
- Returns
- Pallet handling
- Other services
The reconciliation may compare:
Internal warehouse activity → 3PL activity report → 3PL invoice
Cointab can validate operational quantities against the amounts invoiced by the logistics provider.
Potential exceptions include:
- Incorrect activity quantity
- Wrong contractual rate
- Duplicate charge
- Unexpected service fee
- Invoice line without supporting activity
Drop-shipment reconciliation
Some wholesalers fulfil customer orders through suppliers without physically receiving the merchandise.
The transaction may flow through:
Customer order → Supplier shipment → Customer invoice → Supplier invoice
The wholesaler needs to verify that the supplier actually fulfilled the order and that both sides of the financial transaction are correct.
Cointab can help identify:
- Customer order not shipped
- Supplier shipment not billed to customer
- Supplier invoice without corresponding customer order
- Quantity difference
- Incorrect purchase price
- Incorrect selling price
- Cancelled order still invoiced
This creates a structured reconciliation process for drop-shipped transactions.
Import and customs reconciliation
Wholesalers importing merchandise may incur several additional charges before products reach the warehouse.
These can include:
- Customs duty
- Freight
- Brokerage
- Port charges
- Insurance
- Handling
- Taxes
Finance teams may need to compare:
Import shipment → Customs records → Logistics invoices → Supplier records → ERP
Cointab can help identify missing charges, duplicate charges, incorrect shipment allocation, and amount differences across the import process.
Sales tax and VAT reconciliation
Wholesale transactions may contain substantial indirect tax activity.
Depending on the jurisdiction and business, finance teams may need to reconcile:
Sales or purchase transactions → Tax calculation → Accounting records → Tax report
Cointab can help compare:
- Taxable value
- Tax rate
- Tax amount
- Customer or supplier
- Invoice
- Tax category
- Accounting record
This can help identify transactions where the tax recorded in different systems does not agree.
Bank reconciliation
Wholesale companies may maintain multiple bank accounts for:
- Customer collections
- Supplier payments
- Payroll
- Imports
- Distribution operations
- Different legal entities
Finance teams may compare:
General ledger → Bank statement
Matching can use combinations of:
- Amount
- Date
- Customer
- Supplier
- Invoice number
- Payment reference
- Bank reference
- Transaction description
- Other available identifiers
Cointab can automatically match transactions that agree and isolate unresolved differences.
Intercompany reconciliation
Large wholesale groups may operate through several entities, warehouses, countries, or distribution businesses.
Intercompany activity can include:
- Inventory transfers
- Product sales
- Shared services
- Freight charges
- Technology costs
- Management charges
- Financing
- Other internal transactions
Finance teams may compare:
Entity A records → Entity B records
Cointab can help identify:
- Missing transactions
- Amount differences
- Quantity differences
- Currency differences
- Timing differences
- Duplicate transactions
- Incorrect entity allocation
This provides a repeatable reconciliation process across group companies.
Reconcile both quantity and financial value
Wholesale reconciliation often requires checking both physical quantities and monetary amounts.
For example, a supplier invoice may have the correct total value while containing an incorrect product quantity and unit rate.
Finance teams may therefore need to validate:
- Quantity ordered
- Quantity received
- Quantity invoiced
- Purchase price
- Discount
- Freight
- Tax
- Final amount
Similarly, customer reconciliation may compare:
- Quantity ordered
- Quantity shipped
- Quantity invoiced
- Selling price
- Discount
- Credit
- Final amount
Cointab can validate several fields together rather than looking only at the final transaction value.
Different systems may use different references
The same wholesale transaction can have different identifiers throughout its lifecycle.
One purchase might have:
- Purchase order number
- Supplier shipment number
- Goods receipt number
- Supplier invoice
- ERP document number
- Payment reference
- Bank reference
One customer sale may have:
- Sales order
- Pick ticket
- Shipment number
- Customer purchase order
- Invoice number
- Remittance reference
These identifiers may not always match directly.
Cointab allows reconciliation logic to combine multiple fields such as:
- Product
- Quantity
- Amount
- Date
- Customer
- Supplier
- Warehouse
- Transaction reference
- Other available attributes
This provides greater flexibility than relying on a single exact lookup.
Handling one-to-many and many-to-many wholesale transactions
Wholesale transactions frequently have complex relationships.
For example:
- One purchase order may generate several supplier invoices
- One supplier invoice may cover several purchase orders
- One payment may settle multiple supplier invoices
- One customer order may generate several shipments
- One customer payment may settle several invoices
- One freight invoice may contain thousands of shipments
- One rebate calculation may cover thousands of transactions
Cointab can support one-to-many and many-to-many reconciliation logic for these situations.
This helps teams reconcile the actual commercial relationship rather than forcing every record into an exact one-to-one match.
Matching transactions when dates differ
Wholesale transactions can contain multiple dates.
A purchase may have:
- Purchase order date
- Supplier shipment date
- Warehouse receipt date
- Invoice date
- Accounting date
- Payment date
A customer sale may have:
- Order date
- Shipment date
- Invoice date
- Customer payment date
These dates can differ even when the transaction is correct.
Cointab can support matching within acceptable date ranges instead of requiring exact dates across every dataset.
AI-assisted matching for difficult wholesale exceptions
Structured rules can automatically resolve many wholesale transactions when references, quantities, amounts, and dates are consistent.
The remaining exceptions may involve:
- Different customer or supplier references
- Missing transaction ID
- Consolidated payments
- Partial deliveries
- Several invoices against one order
- Product descriptions that differ
- Different transaction dates
- Multiple possible matches
Cointab can use AI-assisted matching to identify potential relationships among records that deterministic rules could not confidently resolve.
Finance and operations teams remain in control of reviewing the suggested matches.
Automating recurring wholesale reconciliation
Wholesale finance teams perform many reconciliation processes repeatedly.
Examples include:
- Purchase order reconciliation
- Supplier invoice reconciliation
- Supplier statement reconciliation
- Supplier rebate reconciliation
- Inventory reconciliation
- Customer order reconciliation
- Customer pricing reconciliation
- Customer deduction reconciliation
- Freight reconciliation
- Accounts receivable reconciliation
- Bank reconciliation
The transaction data changes continuously, but the underlying reconciliation logic often remains similar.
Once a reconciliation is configured in Cointab, the workflow can be reused for subsequent periods.
A typical process can become:
- Load the latest purchasing, inventory, sales, and financial data
- Run the reconciliation
- Review automatically matched transactions
- Review AI-assisted matches
- Investigate remaining exceptions
- Complete required manual matches
- Download the reconciliation output
This reduces the need to repeatedly rebuild spreadsheet formulas and matching logic.
Protecting margin through better reconciliation
Wholesale businesses frequently operate on narrower margins than the absolute size of their transactions might suggest.
A relatively small difference in:
- Purchase price
- Customer discount
- Supplier rebate
- Freight cost
- Customer deduction
- Returned quantity
can materially affect profitability when repeated across a large number of transactions.
Reconciliation therefore does more than support accounting.
It can help finance teams identify where expected commercial economics differ from actual transactions.
The complete flow may involve:
Purchase → Inventory → Sale → Commercial adjustment → Collection → Accounting
Cointab helps connect these stages and surface the transactions where the expected relationship does not hold.
Move from high-volume spreadsheet matching to exception management
Wholesale teams often work with extremely large transaction files from suppliers, warehouses, customers, carriers, and accounting systems.
Manual reconciliation can require finance teams to compare thousands of records even when most of them are already correct.
Automation changes the workflow.
Instead of:
Export data → Prepare spreadsheets → Build formulas → Compare transactions → Find differences
the process can become:
Load data → Run reconciliation → Review exceptions → Resolve differences
Finance and operations teams can spend less time validating transactions that already agree and more time investigating the differences that affect cash flow and margin.
Use Cointab alongside existing wholesale systems
Wholesale distributors may already operate specialized systems for:
- ERP
- Purchasing
- Warehouse management
- Inventory
- Order management
- Distribution
- Transportation
- Sales
- Accounting
- Banking
Cointab does not need to replace these systems.
Instead, it acts as a reconciliation layer across the operational and financial datasets generated by them.
Wholesalers can continue using their existing systems while automating the comparisons required between purchasing, inventory, sales, customers, suppliers, and finance.
How Cointab helps wholesale finance and operations teams
Cointab is an AI-powered reconciliation platform designed to automate comparisons across complex operational and financial data.
Wholesale teams can use Cointab to:
- Load supplier, inventory, customer, logistics, and financial data
- Prepare and standardize data before reconciliation
- Configure reusable reconciliation workflows
- Perform purchase order, receipt, and supplier invoice matching
- Automatically match transactions
- Validate quantities as well as financial values
- Compare supplier and customer pricing
- Validate rebates, discounts, credits, and deductions
- Compare expected freight charges with actual invoices
- Match using multiple identifiers and conditions
- Handle different transaction dates
- Support one-to-many and many-to-many relationships
- Use AI-assisted matching for difficult exceptions
- Review unmatched and partially matched transactions
- Complete manual matches where judgment is required
- Perform validation checks across multiple fields
- Reuse reconciliations for subsequent periods
- Download reconciliation results for further review
The reconciliation can be configured around the wholesaler's existing suppliers, customers, warehouses, products, logistics providers, and financial processes.
Automate wholesale reconciliation with Cointab
Wholesale businesses operate across interconnected processes involving suppliers, purchasing, warehouses, inventory, customer orders, pricing agreements, rebates, freight, payments, accounting, and banks.
As transaction volumes, SKUs, suppliers, customers, and locations increase, manually reconciling these records through spreadsheets becomes increasingly difficult.
Cointab helps automate repetitive comparison work while keeping finance and operations teams in control of exceptions and final reconciliation decisions.
Whether the requirement involves supplier invoices, purchase matching, inventory, customer pricing, rebates, credit notes, deductions, freight, accounts receivable, or bank transactions, Cointab can be configured around the wholesaler's existing reconciliation process.
If your team is currently comparing supplier, inventory, customer, logistics, and accounting data across multiple systems using spreadsheets, Cointab can help automate the reconciliation.
