SecurePay Payment Fee Reconciliation

What SecurePay payment fee reconciliation covers

SecurePay payment fee reconciliation helps finance teams verify whether payment gateway charges, deductions, settlement amounts, and related entries are correct. The goal is to compare what your business expects to receive with what SecurePay actually reports, then isolate any overcharges, undercharges, missing settlements, or unexplained differences.

With Cointab, this process is structured as a repeatable reconciliation workflow. You upload the required reports, map the relevant fields once, run the reconciliation, and review a clear report showing what matched, what did not match, and what needs attention.

What you typically compare

In this use case, reconciliation usually compares internal business records with SecurePay outputs and related settlement data.

Side A: your records

Side A contains the records your business expects to be correct. For SecurePay fee reconciliation, this may include:

• Internal sales or order data
• ERP or books exports
• Expected fee calculations
• Settlement working files
• Internal payment summaries

Side B: external records

Side B contains the records received from SecurePay or related downstream sources. This may include:

• SecurePay payment reports
• SecurePay rate card or fee schedule
• Settlement reports
• Bank statement data for settlement matching

Cointab is designed to compare any two sides of data, so the same workflow can also be extended to bank reconciliation or broader payment reconciliation if needed.

How the reconciliation workflow works

Cointab follows a clear, reusable workflow for payment gateway fee verification.

1. Upload the SecurePay and internal reports.
2. Map the required columns such as date, amount, and transaction reference.
3. Add any supporting files if you need lookups or enrichment.
4. Create derived columns if fee logic or settlement logic needs calculation.
5. Run reconciliation manually or on a scheduled basis.
6. Review the results in the reconciliation report.
7. Download the Excel output for internal review, audit, or follow-up.

If a file is missed, you can upload it under the same reconciliation and refresh the report without rebuilding the setup.

Matching logic for SecurePay fee checks

Cointab uses structured reconciliation logic to match records across both sides. This is useful when payment data needs more than simple row-by-row comparison.

The engine can support:

• One-to-one matching
• One-to-many matching
• Many-to-one matching
• Many-to-many grouping
• Net-to-net comparison
• Partial matching
• Contra-style matching where applicable

For SecurePay fee reconciliation, this means finance teams can compare records even when amounts are split, grouped, adjusted, or represented differently across reports.

What the report shows

Once reconciliation is complete, the report gives teams a clear breakdown of transaction status.

Fully matched

These are records where the expected fee, settlement, or identifier matches the external record according to the reconciliation logic.

Partially matched

These are records where the transaction is related across both sides, but the values do not fully align. This is useful when the payment exists, but the fee, settlement amount, or reference details need review.

Unmatched

These are records present on one side but not found on the other side. In a SecurePay workflow, that may indicate a missing transaction, an unrecorded deduction, or a settlement that needs investigation.

Skipped

These are records that were excluded from reconciliation because of missing data, invalid values, duplicates, or other file issues. Skipped items remain visible so teams know what was not included and why.

Common differences finance teams review

SecurePay fee reconciliation often focuses on a few recurring exception types:

• Fees that are higher than expected
• Fees that are lower than expected
• Settlement amounts that do not align with the expected net amount
• Transactions missing from the settlement file
• Bank entries that have not yet cleared or matched
• Records that require manual review because the identifiers are incomplete

Cointab helps teams focus on these exceptions instead of checking every row manually in Excel.

Using supporting data and derived columns

SecurePay reconciliation often becomes more accurate when supporting data is added to the workflow.

Examples of supporting data include:

• Product or order master files
• Fee rate files
• Internal mapping sheets
• Settlement reference files
• Bank data used for downstream matching

Users can also create derived columns when they need calculated fields such as net amount, cleaned references, or fee-adjusted values. Cointab's AI-assisted formula builder can help generate Excel-style formulas from plain-language instructions, which is useful when finance teams know the rule but do not want to write the formula manually.

Why this workflow is better than ad hoc spreadsheets

Payment fee reconciliation is often repeated every month or every settlement cycle. Doing it in Excel can work for small volumes, but it becomes difficult when reports grow or when multiple team members are involved.

Cointab helps by providing:

• A reusable setup for recurring reconciliations
• Consistent matching logic across periods
• Clear separation of matched, partially matched, unmatched, and skipped records
• Audit-ready Excel exports
• Team workspaces with shared reconciliation history
• Manual match options for exceptions that need business review

This gives finance teams more control over the reconciliation process and a clearer audit trail for internal or external review.

Automation for recurring SecurePay reconciliations

If SecurePay reports are received regularly, the same reconciliation can be automated.

Cointab supports recurring workflows where data can be received through email, SFTP, or API, then loaded into the correct reconciliation setup. Once the required files are available, the reconciliation can run on a schedule and the output can be delivered back through email, SFTP, or API.

This is especially useful for teams that want a repeatable payment reconciliation process without manually uploading files each cycle.

When manual review is still useful

Automation does not remove the need for finance judgment. Some exceptions still need manual review, especially when:

• A reference is incomplete
• A fee difference needs business context
• A settlement is delayed
• A file is missing or was uploaded late
• The system cannot confidently match a complex exception

Cointab keeps these items visible so reconciliation remains reviewable and auditable rather than hidden inside a black box.

SecurePay reconciliation for month-end and audit readiness

For finance teams, SecurePay payment fee reconciliation is not just about finding fee differences. It also supports month-end close, cash visibility, and audit readiness.

A well-structured reconciliation helps teams understand:

• What was charged
• What was settled
• What reached the bank
• What remains open
• What needs follow-up with the payment partner

That makes it easier to explain differences, retain supporting evidence, and prepare clean reports for internal review.