Amazon Reconciliation Tool for Sales, Fees, and Settlements

Cointab’s Amazon reconciliation tool helps finance teams match Amazon sales, settlement, fee, refund, and payout data against internal records. Instead of rebuilding spreadsheets for every period, teams can upload files, map fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped transactions in an audit-ready report.

Why Amazon reconciliation becomes difficult

Amazon finance teams usually work with several report types at once: internal sales data, order exports, settlement files, fee lines, refund records, and payout or disbursement reports. Each file may use different column names, date formats, and reference fields.

That creates common reconciliation challenges:

• Sales records do not always line up with settlement timing.
• Fees, commissions, and deductions need to be tracked separately.
• Refunds, returns, and chargebacks create exceptions that need review.
• Partial payments or missing references can leave items open.
• Repeating the same reconciliation setup every month slows the close process.

Manual Excel checks can work for small volumes, but they become difficult to audit and reuse as transactions grow.

How Cointab handles Amazon reconciliation

Cointab uses a Side A / Side B model so finance teams can clearly define what they expect to see and what they receive from Amazon.

• Side A: your internal records, such as sales, order, books, or ERP data.
• Side B: Amazon reports, such as settlement, disbursement, fee, refund, or payout files.

A typical workflow looks like this:

1. Select a popular Amazon reconciliation or create a custom workflow.
2. Upload the required files on Side A and Side B.
3. Map the key fields, such as date, amount, and identifiers.
4. Optionally add supporting data for lookup or enrichment.
5. Create derived columns if you need cleaned or calculated values.
6. Run reconciliation manually or on a schedule.
7. Review the report and filter matched, partial, unmatched, and skipped items.
8. Download the Excel report for review, audit, or follow-up.

Popular and custom Amazon workflows

Cointab supports both pre-built and custom reconciliation setups.

Popular Amazon reconciliations

Popular reconciliations are useful when the report structure is fairly standard and repeatable. For Amazon, this can include workflows such as Amazon MTR vs Disbursement or other report-based matching setups.

With a popular reconciliation:

• the required format is already defined,
• the matching logic is already configured,
• the user uploads the files,
• the user selects the period,
• the user runs reconciliation.

This reduces repeated setup work and helps teams keep historical reporting consistent.

Custom Amazon reconciliations

Custom reconciliations are useful when the business needs a specific workflow, such as comparing internal sales data with multiple external reports or combining Amazon data with supporting files.

Custom setups can include:

• multiple files on each side,
• supporting data for enrichment or lookups,
• derived columns created with AI-generated Excel formulas,
• matching rules tailored to your process,
• reusable configuration for future periods.

What the Amazon reconciliation report shows

After the run completes, Cointab presents a clear reconciliation report so finance teams can focus on exceptions instead of reviewing every row manually.

Fully matched

These are records where identifiers and amounts match according to the reconciliation logic.

Partially matched

These are records where the related transaction is found, but the amounts do not fully agree. This is useful when the order or reference matches but the settlement, payment, or received amount differs.

Unmatched

These are records present on one side but not found on the other side. For Amazon finance teams, this often highlights missing settlements, missing internal entries, or open exceptions that need follow-up.

Skipped

These are records that were not included in the reconciliation because of missing data, invalid values, duplicates, or other file issues. Skipped records remain visible so users understand what was excluded and why.

Where AI helps in Amazon reconciliation

Cointab uses AI as an assistive layer, not as a blind matcher. Structured reconciliation rules run first, and AI helps with the remaining open items when deterministic matching is not enough.

AI can help finance teams:

• create derived columns from plain-language prompts,
• analyze difficult open transactions,
• identify possible reasons for mismatches,
• suggest likely follow-up actions,
• support cases with partial identifiers or inconsistent descriptions.

This keeps the workflow practical and audit-friendly while reducing repetitive manual work.

Reuse, automation, and recurring close workflows

A major advantage of Cointab is reuse. Once an Amazon reconciliation is configured, teams do not need to rebuild it every month.

The same setup can be used again for future periods by simply selecting the reconciliation, choosing the period, uploading the latest files, and running the workflow.

Cointab also supports automation through email, SFTP, and API-based input and output. That means recurring Amazon reconciliation can fit into daily or monthly finance operations instead of remaining a one-off spreadsheet task.

The platform can also push reconciliation output to internal systems after the run, helping teams keep ERP, accounting, analytics, or reporting processes aligned.

Built for finance teams handling Amazon data

This Amazon reconciliation tool is useful for teams that care about control, traceability, and period-end reporting, including:

• CFOs and controllers,
• finance managers,
• eCommerce finance teams,
• marketplace operations teams,
• accounts payable and receivable teams,
• audit and compliance teams.

It is especially helpful when finance teams need to compare Amazon reports with internal records, manage recurring exceptions, and maintain a clear audit trail without relying on manual spreadsheet logic.

Frequently asked questions

What data can be used in an Amazon reconciliation workflow?

Teams can reconcile internal sales, order, books, or ERP data on one side with Amazon settlement, fee, refund, payout, or disbursement files on the other side. Supporting data can also be added for lookup or enrichment.

Can the same Amazon reconciliation setup be reused every month?

Yes. Once a workflow is configured, it can be reused for future periods. Teams only need to select the reconciliation, upload the new files, and run it again.

How does Cointab handle exceptions?

Cointab separates fully matched, partially matched, unmatched, and skipped records. Users can review open items, apply filters, use AI assistance where helpful, and manually match transactions when needed.

Can Amazon reconciliation be automated?

Yes. Cointab supports recurring data input and output automation through email, SFTP, and API-based workflows, so reconciliation can run on a schedule when the required files are available.

Is this only for Amazon reconciliation?

No. Amazon is one common use case, but Cointab is built as a flexible reconciliation platform for many finance workflows, including bank, marketplace, vendor, and customer reconciliation.