Hopscotch Marketplace Reconciliation Using ERP

Hopscotch sellers often need to reconcile marketplace reports with ERP records to confirm that every sale, fee, debit note, payment, and settlement is reflected correctly in finance books. When transaction volumes grow, manual spreadsheet checks become slow, repetitive, and difficult to audit.

Cointab helps finance teams compare Hopscotch marketplace data with ERP exports in a structured workflow. Users upload the required files, map the fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped records in an audit-ready report.

Why Hopscotch marketplace reconciliation matters

Marketplace finance teams typically need to compare records across multiple systems:

• Hopscotch sales or invoice reports
• Hopscotch payment or settlement reports
• Debit notes and deductions
• ERP exports from systems such as SAP, Tally, Oracle, or other accounting tools
• Supporting files such as SKU masters or bank statements

This reconciliation helps teams identify:

• Sales recorded in ERP but not reflected in marketplace reports
• Marketplace records that are missing from ERP
• Amount differences caused by fees, deductions, returns, or adjustments
• Transactions that need follow-up before month-end close

How Cointab handles Hopscotch ERP reconciliation

Cointab uses a Side A and Side B model so finance teams can keep the workflow clear.

• Side A: your internal ERP records
• Side B: Hopscotch marketplace reports and related external files

A typical workflow looks like this:

1. Upload the ERP export and Hopscotch reports.
2. Map required fields such as date, amount, and order or transaction identifiers.
3. Add supporting data if needed, such as a SKU master or bank statement.
4. Create derived columns where a clean identifier or calculated amount is needed.
5. Run reconciliation manually or on a schedule.
6. Review fully matched, partially matched, unmatched, and skipped transactions.
7. Download the Excel reconciliation report for review and audit support.

Reports commonly used in this reconciliation

For Hopscotch marketplace reconciliation using ERP, finance teams typically work with a combination of primary and supporting reports.

Primary reports

• Hopscotch all invoice report
• Hopscotch payment report
• Hopscotch debit note
• ERP export from SAP, Tally, Oracle, APX, or a similar system

Supporting reports

• SKU master
• Bank statement
• Order metadata or reference files
• Any internal lookup file used to enrich transaction data

Supporting data is useful when the primary reports need extra reference values, such as product codes, mapped identifiers, fee calculations, or cleaned order numbers.

What the reconciliation report shows

Cointab separates transaction outcomes clearly so finance teams can focus on exceptions instead of manually checking every row.

Fully matched

These are records where the marketplace and ERP data align according to the configured matching logic.

Partially matched

These records are related, but the amounts do not fully match. For example, the order reference may be the same, while the amount differs because of fees, deductions, returns, or partial settlements.

Unmatched

These are records found on one side but not on the other. Examples include:

• An order present in ERP but missing in Hopscotch reports
• A Hopscotch transaction missing from ERP
• A settlement entry that cannot be linked to a source transaction

Skipped

Skipped records are rows that were not included in reconciliation because they were incomplete, invalid, duplicated, or excluded by rule.

How matching works in practice

Cointab's reconciliation engine supports common marketplace finance scenarios, including:

• One-to-one matching
• One-to-many matching
• Many-to-one matching
• Many-to-many grouping
• Net-to-net comparison
• Partial matching
• Contra-style matching where relevant

This is useful when Hopscotch data and ERP data do not line up row-for-row. For example, one marketplace entry may need to be compared with multiple ERP lines, or multiple ERP entries may need to be grouped against one marketplace settlement.

Where AI helps finance teams

AI supports the reconciliation workflow without replacing finance control.

It can help with:

• Generating Excel-style formulas for derived columns
• Reviewing difficult open transactions after rule-based matching is complete
• Analyzing why a transaction may be unmatched
• Suggesting likely reasons such as deductions, refunds, missing files, or incomplete references

If the evidence is not strong enough, Cointab keeps the transaction open rather than forcing a weak match.

Reuse for monthly or recurring periods

Hopscotch reconciliation is usually a recurring finance task, not a one-time file check. Once the workflow is configured, the same setup can be reused for future periods.

That means teams can repeatedly:

• Select the reconciliation
• Choose the period
• Upload the latest files
• Run reconciliation
• Review the updated report

For recurring operations, data can also be automated through email, SFTP, or API-based workflows so teams spend less time uploading files manually.

Why this approach is better than Excel-only checks

Manual spreadsheet reconciliation often relies on VLOOKUPs, filters, formula chains, and repeated copy-paste work. That creates avoidable risks:

• Slow month-end close
• Difficult audit trails
• Inconsistent logic across team members
• Hard-to-manage exception rows
• Repeated setup work every period

A structured reconciliation workflow gives finance teams a clearer process, better visibility into exceptions, and a reusable setup that can be reviewed and repeated.

Useful outputs for finance and audit teams

The reconciliation report is designed to support both day-to-day finance review and audit readiness. Teams can use it to:

• Review matched and open items by transaction
• Investigate amount differences
• Track missing or skipped records
• Download an Excel report for internal review
• Share a clear record of what was matched and why

Common use cases around marketplace ERP reconciliation

Hopscotch is one example of a broader marketplace reconciliation workflow. Finance teams also use the same approach for:

• Marketplace sales vs settlement reconciliation
• Marketplace vs ERP reconciliation
• Payment reconciliation
• Invoice and debit note matching
• Bank reconciliation for marketplace receipts

The workflow stays the same: upload files, map fields, run matching, review exceptions, and export the result.