Amazon USA Marketplace Reconciliation

Amazon USA marketplace reconciliation helps finance teams compare internal sales records with Amazon reports, settlement files, return data, reimbursement data, and bank statements. The goal is to identify matched transactions, amount differences, missing settlements, and records that need review before month-end close or audit preparation.

Cointab provides a reusable reconciliation workflow for Amazon USA sellers and marketplace finance teams. Users upload the required files, map the fields once, run reconciliation, and review the results in a structured report. The same setup can be reused for future periods, which reduces repeated Excel work and helps standardize how reconciliation is performed across the team.

Why Amazon USA reconciliation is different

Amazon marketplace reconciliation is rarely a single-file exercise. Finance teams often need to compare several reports across different stages of the order and settlement lifecycle.

Typical reasons reconciliation becomes complex include:

• Multiple reports for sales, returns, reimbursements, and disbursements
• Fees, deductions, and adjustments that affect the final settlement amount
• Amount differences between order data and settlement data
• Missing or delayed bank receipts
• Return-related reversals and reimbursements that need separate review
• Large transaction volumes that are difficult to manage in spreadsheets

Instead of relying on manual VLOOKUPs and repeated checks, Cointab gives teams a structured way to compare Side A and Side B records and focus only on exceptions.

Side A and Side B in an Amazon workflow

In Cointab, Amazon reconciliation is built around a simple two-side model.

Side A: Your records

Side A contains the records your business expects to be correct. For an Amazon USA workflow, this may include:

• Amazon All Order Report
• Amazon MTR Report
• Internal sales or order exports
• SKU master
• Internal settlement working files

Side B: Amazon and external records

Side B contains the records received from Amazon or other external systems. For this use case, that may include:

• Amazon Disbursement Report
• Amazon All Return Report
• Amazon FBA Return Report
• Amazon Reimbursement Report
• Bank Statement

Cointab lets teams map these files into a single reconciliation setup so they can compare the expected amount against the received amount and identify where the difference comes from.

What the reconciliation process looks like

A typical Amazon USA marketplace reconciliation in Cointab follows a structured flow.

1. Upload the Amazon and internal reports.
2. Map the required columns such as date, amount, and identifier fields.
3. Add supporting files such as the SKU master if enrichment is needed.
4. Run reconciliation manually or on a recurring schedule.
5. Review the report dashboard once processing is complete.
6. Inspect fully matched, partially matched, unmatched, and skipped records.
7. Download the Excel report for review, follow-up, or audit work.

If a missing file arrives later, users can upload it under the same reconciliation and refresh the report.

How Cointab helps with Amazon settlement reconciliation

Amazon settlement reconciliation often requires more than just matching a single payment file. Teams need to understand whether the amount received in the bank reflects the expected disbursement, whether the difference is caused by fees or deductions, and whether any payment is still pending.

Cointab supports this by:

• Matching records using identifiers such as order ID, transaction ID, settlement ID, SKU, or reference fields
• Comparing one-to-one, one-to-many, many-to-one, and grouped transactions
• Flagging amount differences clearly so finance teams can review them quickly
• Separating matched and unmatched records for easier exception management
• Showing skipped records when a row cannot be reconciled because of missing or invalid data

This makes it easier to investigate missing settlements, short payments, overpayments, and open items without manually comparing every row in Excel.

Supporting data and derived columns

Amazon reconciliation often benefits from additional files that help prepare or enrich the primary reports.

Supporting data can include:

• SKU master files
• Order metadata
• Return-related reference files
• Mapping files for IDs or business rules

These files are not reconciled directly. They are used to complete missing fields, enrich records, or prepare data before reconciliation.

Users can also create derived columns when they need a calculated field for matching or reporting. For example, a team may want a clean reference field, a net amount, or a calculated payment amount based on a business rule.

Cointab supports AI-assisted formula creation for these derived columns, which helps finance users define logic in plain language without building formulas from scratch.

What the reconciliation report shows

Once the Amazon USA reconciliation run is complete, the report dashboard shows the final result in a reviewable format.

Typical sections include:

• Total summary
• Fully matched transactions
• Partially matched transactions
• Unmatched transactions
• Skipped transactions
• Detailed transaction tables
• Filters for deeper analysis
• Downloadable Excel output

Fully matched

These are transactions where the identifiers and amounts align according to the reconciliation logic.

Partially matched

These are transactions where the records are likely related, but the amounts do not match exactly. This is useful for spotting short payments, deductions, fees, or other settlement differences.

Unmatched

These are records that appear on one side but not the other, such as a sale that has not yet appeared in settlement or a settlement that is missing from the bank statement.

Skipped

These are rows that were excluded because the data was incomplete, invalid, duplicated, or otherwise unusable for reconciliation.

Reuse for recurring Amazon reporting cycles

One of the main advantages of Cointab is reuse. Once an Amazon USA marketplace reconciliation is configured, the same workflow can be used again for the next month, quarter, or custom period.

That means finance teams do not need to rebuild the same Excel logic every cycle. They can simply:

• Select the saved reconciliation
• Choose the period
• Upload the files or let the system receive them automatically
• Run reconciliation
• Review the report

This is especially useful for teams managing recurring marketplace settlements, returns, reimbursements, and bank matching.

Automation for recurring finance operations

For teams that reconcile Amazon data on a regular basis, Cointab can automate the recurring workflow using email, SFTP, or API-based data input. Reconciliation can also be scheduled so the workflow runs after files are received.

This helps finance teams turn Amazon reconciliation into a repeatable process rather than a manual monthly task.

Cointab can also push reconciliation output back to internal systems through email, SFTP, or API, which helps keep finance and reporting workflows updated.

Common questions Amazon finance teams review

Teams usually want to know:

• Which orders were paid correctly
• Which settlements were short or delayed
• Which deductions need explanation
• Which returns or reimbursements affected the net amount
• Which records need a manual match or partner follow-up

Cointab keeps these exceptions visible so users can review the evidence and decide the next action.

Amazon USA reconciliation in a finance workflow

For marketplace sellers, Amazon USA reconciliation is part of a broader finance process that includes payment reconciliation, settlement reconciliation, bank reconciliation, and audit preparation. A structured reconciliation system helps reduce spreadsheet dependency, standardize exception handling, and make the close process easier to manage.

Cointab is designed for that broader workflow: compare the records, identify the differences, review the open items, and keep the reconciliation report available for future reference.