Reconciliation solutions

Reconciliation automation for every finance workflow

Cointab helps finance teams reconcile sales, payments, marketplaces, banks, books, COD partners, vendors, customers, and other internal or external data sources using reusable workflows, AI assistance, and audit-ready reports.

Start with a ready-made reconciliation or build a custom workflow for your business.

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No credit card required · Popular reconciliations or custom workflows

Sales

Payment gateway

Marketplace

Bank statement

Books

COD partner

Vendor

Customer

Cointab reconciliation report

MatchedPartially matchedUnmatchedSkipped

Trusted by teams reconciling high-volume financial data

Cointab has been used across industries such as retail, education, travel, transportation, eCommerce, and other transaction-heavy businesses — including school fee reconciliation, retail vendor and gift card reconciliation, and travel booking/cancellation reconciliation.

Trusted by finance teams across retail, eCommerce, education, travel, logistics, and consumer businesses.

Every finance team reconciles something different

Your team may be matching orders with payments, bank entries with books, marketplace sales with settlements, or vendor ledgers with statements. The data changes, but the reconciliation problem is usually the same.

Too many reports

Finance teams receive files from ERPs, banks, PSPs, marketplaces, delivery partners, vendors, and internal systems.

Different formats

Each source has different columns, naming, dates, identifiers, and amount logic.

Repeated Excel work

Teams rebuild VLOOKUPs, pivots, formulas, and exception sheets every period.

Open items are hard to explain

Unmatched payments, deductions, refunds, returns, settlements, and timing differences need clear review.

Audit-ready output is missing

Teams need transaction-level detail, matched/unmatched reports, and a clear history of what was reconciled.

Cointab gives each workflow a structured way to prepare data, match records, review exceptions, and export reports.

Explore reconciliation solutions

Choose the workflow closest to your current reconciliation process.

Payment Gateway Reconciliation

Reconcile sales, payments, refunds, fees, settlements, and payout reports from payment gateways and PSPs.

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Common data sources

Internal sales reportPayment gateway transaction reportRefund reportSettlement / payout reportFee or deduction report

Common exceptions Cointab helps identify

Payment received but order missingOrder present but payment not receivedShort paymentRefund mismatchSettlement delayFee or deduction differenceDuplicate paymentFailed or pending transaction

Marketplace Reconciliation

Match marketplace sales, settlements, returns, commissions, deductions, reverse shipping, and payout reports.

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Common data sources

Marketplace sales reportSettlement reportReturn reportPayment reportCommission / fee reportReverse shipping reportInternal order report

Common exceptions Cointab helps identify

Sale not settledSettlement amount mismatchReturn not adjusted correctlyCommission differenceShipping or reverse shipping deductionTax deduction mismatchMissing payoutMarketplace-side adjustment

Bank Reconciliation

Compare bank statements with books, ERP, ledgers, or internal payment records.

Explore bank reconciliation

Common data sources

Bank statementBooks / accounting ledgerERP reportReceipt registerPayment registerInternal settlement report

Common exceptions Cointab helps identify

Entry in bank but not in booksEntry in books but not in bankDate differenceAmount mismatchBank chargesDuplicate entryMissing UTR / referenceDelayed posting

COD Reconciliation

Reconcile cash-on-delivery orders with remittance reports from delivery and logistics partners.

Explore COD reconciliation

Common data sources

Internal order reportCOD order reportDelivery partner remittance reportAWB reportReturn / RTO reportPartner settlement report

Common exceptions Cointab helps identify

COD collected but not remittedShort remittanceOrder delivered but not paidReturn / RTO mismatchAWB mismatchDelayed remittancePartner deductionMissing order reference

Vendor Reconciliation

Compare vendor ledgers with vendor statements and identify invoice, payment, credit note, and balance differences.

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Common data sources

Vendor ledgerVendor statementInvoice reportPayment reportDebit note / credit note reportPurchase register

Common exceptions Cointab helps identify

Invoice missing on one sidePayment not reflectedCredit note mismatchDebit note mismatchOpening balance differenceDuplicate invoiceTDS / tax deduction differenceClosing balance mismatch

Customer Reconciliation

Match customer ledgers, invoices, receipts, credit notes, and customer statements.

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Common data sources

Customer ledgerCustomer statementInvoice reportReceipt reportCredit note reportAR aging report

Common exceptions Cointab helps identify

Invoice not recordedPayment not receivedPayment received but not allocatedCredit note mismatchShort paymentDuplicate receiptBalance mismatchAging difference

eCommerce Reconciliation

Reconcile sales, payment gateways, marketplaces, COD partners, returns, refunds, and settlements in one structured workflow.

Explore eCommerce reconciliation

Common data sources

Website sales reportShopify / WooCommerce / custom store dataPayment gateway reportsMarketplace reportsCOD partner reportsReturn reportsRefund reportsBank statement

Common exceptions Cointab helps identify

Order paid but not fulfilledDelivered order not paidRefund mismatchMarketplace deductionCOD remittance delayPayment gateway settlement differenceReturn not adjustedBank receipt mismatch

ERP / Books Reconciliation

Compare accounting or ERP records with operational, banking, marketplace, or partner data.

Explore ERP / books reconciliation

Common data sources

ERP exportAccounting ledgerSales registerBank statementPartner statementPayment reportVendor/customer ledger

Common exceptions Cointab helps identify

ERP entry missing in external reportExternal transaction missing in booksAmount mismatchTax mismatchTiming differenceDuplicate postingWrong ledger allocationMissing reference

Same simple workflow, different reconciliation use cases

Whether you are reconciling payments, banks, marketplaces, or vendors, Cointab follows a clear process.

Select solution

Pick a popular reconciliation or create a custom workflow.

Add your data

Upload files manually or automate data input through email, SFTP, or APIs. Cointab supports both manual upload and automated data flows once a reconciliation is configured.

Map fields

Select date, amount, and identifier columns such as order ID, transaction ID, invoice number, UTR, AWB number, or settlement ID.

Prepare records

Use supporting data, lookups, merging, and AI-generated formulas to prepare records before matching.

Run reconciliation

Cointab applies structured matching and AI-assisted matching for difficult open transactions.

Review output

See fully matched, partially matched, unmatched, and skipped records.

Export or automate output

Download Excel reports or push output back to accounting, ERP, analytics, BI, or internal systems through email, SFTP, or APIs.

Built for teams with high-volume, multi-source transaction data

Cointab is useful wherever finance teams need to compare records across systems, partners, statements, and reports.

eCommerce and D2C

For brands reconciling website sales, payment gateways, COD partners, marketplace settlements, returns, and refunds.

Retail

For companies reconciling store sales, gift cards, vendors, payment collections, and partner statements.

Marketplaces and online sellers

For teams matching sales, commissions, deductions, returns, payouts, and marketplace settlements.

Logistics and delivery-heavy businesses

For COD collections, AWB-level remittance matching, partner deductions, and delivery-related settlements.

Travel and ticketing

For booking, cancellation, refund, payment, and settlement reconciliation across high-volume transaction data.

Education

For fee collection reconciliation across multiple schools, centers, payment modes, and collection partners.

Accounting firms

For firms managing recurring reconciliation workflows for multiple clients.

SaaS and digital businesses

For subscription payments, refunds, invoices, bank receipts, and payment gateway settlements.

See reconciliation reports before signing up

Explore demo reports to see how Cointab presents matched, partially matched, unmatched, and skipped records.

Sales vs Payment Gateway

See how Cointab matches orders with payment gateway records and highlights payment gaps.

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Marketplace Sales vs Settlement

Review settlement differences, deductions, returns, and unmatched marketplace records.

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Bank Statement vs Books

Compare bank entries with books and identify missing, delayed, or unmatched records.

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COD Partner Reconciliation

Match internal orders with delivery partner COD remittance reports.

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Trusted across reconciliation-heavy businesses

Cointab is used by finance and operations teams that deal with high-volume, multi-source transaction data across sales, payments, banks, marketplaces, partners, vendors, and internal systems.

Used by teams across retail, eCommerce, education, travel, logistics, consumer brands, and finance operations.

Reconciliation workflows Cointab has supported

Retail reconciliation

Retail finance teams often need to reconcile vendor statements, gift card transactions, partner reports, collections, and internal records. Cointab helps bring these reports into a structured workflow so teams can match records, identify discrepancies, and review open items faster.

Common workflows

Vendor reconciliationgift card reconciliationpartner settlement reconciliationinternal vs external report matching.

Education fee reconciliation

Education groups with multiple schools, centers, or fee collection channels need to reconcile payments collected through different modes against internal student, fee, and accounting records. Cointab helps standardize this process and reduce manual spreadsheet work.

Common workflows

Fee collection reconciliationpayment mode reconciliationschool-wise collection matchinginternal records vs bank/payment data.

Travel booking and refund reconciliation

Travel and ticketing businesses deal with large volumes of bookings, cancellations, refunds, partner payouts, and payment records. Cointab helps reconcile operational records with payments, refunds, and settlement reports so teams can identify differences quickly.

Common workflows

Booking reconciliationcancellation reconciliationrefund reconciliationpayment gateway reconciliationpartner settlement reconciliation.

eCommerce and marketplace reconciliation

eCommerce and D2C brands need to reconcile website sales, marketplace settlements, payment gateway reports, COD remittances, returns, refunds, and deductions. Cointab helps teams bring these reports together and review fully matched, partially matched, and unmatched transactions.

Common workflows

Sales vs payment gateway reconciliationmarketplace settlement reconciliationCOD reconciliationrefund reconciliationreturn and deduction review.

“The Cointab system for Daily reconciliation is really good as the system is able to handle huge volumes of transactions on a daily basis with accuracy. The Cointab team is also very active and gets the query resolved in a very short span of time, this is the market's unique selling point (USP) which makes Cointab different, as Gameskraft is growing very fast phase and along with this the volume of transactions are also growing we hope in future your system and team will be able to support in such great way.”
— Gameskraft
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Not sure which solution fits your workflow?

Schedule a guided setup and we'll help you identify your reconciliation type, required files, matching columns, exception logic, and automation options.

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Best for teams that have multiple files, unclear matching logic, large transaction volumes, or recurring reconciliation needs.

Solutions FAQs

Find the right reconciliation workflow for your team

Start free, explore live demo reports, or schedule a guided setup with the Cointab team.

Start free Schedule guided setup

View demo report

Reconciliation automation for every finance workflow

Start with a ready-made reconciliation or build a custom workflow for your business.

View demo report

No credit card required · Popular reconciliations or custom workflows