Ajio Marketplace Reconciliation Using ERP

Ajio marketplace reconciliation helps finance teams compare marketplace sales and settlement records with ERP data, so differences are easier to spot and investigate. For sellers managing high transaction volumes, this process is essential for finding missing entries, settlement gaps, return differences, deductions, and amount mismatches before they affect month-end close or reporting.

Cointab provides a structured reconciliation workflow for this use case. Finance teams upload the required files, map key fields once, run reconciliation, and review the results in a dashboard that separates fully matched, partially matched, unmatched, and skipped records.

Why Ajio marketplace reconciliation matters

Marketplace finance teams usually work with multiple reports from different systems. In an Ajio workflow, the internal ERP acts as the source of truth for books and accounting, while the marketplace reports provide the external view of sales, payouts, returns, and related adjustments.

When these records are compared manually, teams often depend on Excel formulas, VLOOKUPs, and repeated file checks. That creates several problems:

• Differences can remain open for too long.
• Large files become difficult to review accurately.
• The same reconciliation setup is rebuilt every period.
• Exception handling is inconsistent across team members.
• Missing files, deductions, and return-related changes are easy to overlook.

Cointab replaces that repetitive work with a reusable reconciliation setup that gives teams a clear view of what matched and what needs follow-up.

Typical reports used in the workflow

A reconciliation between Ajio marketplace data and ERP records generally uses two sides:

Side A: Your records

This usually includes internal business data from the ERP or finance system, such as:

• Sales or order exports
• Ledger or booking data
• Invoice records
• Internal settlement working files
• Customer or receivable records

Side B: External records

This usually includes marketplace-side data, such as:

• Marketplace sales reports
• Settlement or payout reports
• Return reports
• GST or tax-related reports
• Adjustment or deduction files

Cointab supports CSV, XLS, and XLSX files, and teams can upload multiple files under the same reconciliation if they follow the configured format.

How Cointab reconciles Ajio data with ERP records

The workflow is designed to be simple for finance users and transparent for review.

1. The user starts a new reconciliation in a team workspace.
2. The user selects a popular or custom reconciliation setup.
3. Files are uploaded for Side A and Side B.
4. Required columns such as date, amount, and reference fields are mapped.
5. Supporting files can be added for enrichment or lookups if needed.
6. Derived columns can be created when amounts or identifiers need to be cleaned or normalized.
7. The user runs reconciliation manually or schedules it automatically.
8. The engine applies structured matching logic.
9. Remaining open items can be analyzed with AI assistance.
10. The report is reviewed and exported as needed.

This approach helps teams reconcile transaction data consistently instead of rebuilding spreadsheet logic every month.

What the reconciliation report shows

Cointab presents results in a report dashboard that makes exception review easier for finance teams. The report typically includes:

Fully matched records

These are records where the relevant identifiers and amounts match according to the configured logic.

Partially matched records

These are records where the same transaction appears on both sides, but the amounts differ. This is useful when the order or reference is correct, but deductions, returns, fees, or settlement adjustments need review.

Unmatched records

These are records found on one side but not the other. For example, an order may exist in the ERP but not in the marketplace report, or a marketplace entry may not yet be reflected in internal books.

Skipped records

These are rows excluded from reconciliation because they were incomplete, invalid, duplicated, or otherwise not usable for matching.

By separating these outcomes clearly, teams can focus on open items instead of inspecting every row manually.

Matching logic for marketplace and ERP reconciliation

Cointab uses structured matching logic that supports common marketplace reconciliation scenarios, including:

• One-to-one matching
• One-to-many and many-to-one matching
• Partial matching
• Net-to-net comparison
• Contra-style matching where applicable
• Cross-field identifier matching

This is helpful in marketplace workflows where a single sale may be split across multiple settlement entries, or where deductions and adjustments change the final amount received in ERP.

The system can compare records using identifiers such as:

• Order ID
• Transaction ID
• Invoice number
• Settlement ID
• Reference number
• Any other business identifier

If the matching rule is too weak, the item remains open instead of being forced into a questionable match.

Supporting data and derived columns

Ajio reconciliation often needs enrichment before the final match is run. Cointab supports optional supporting data that can be used to prepare the primary reports.

Examples include:

• Product master files
• SKU mapping files
• Tax or GST lookup files
• Order metadata
• Vendor or customer master files
• Fee or adjustment reference files

Teams can also create derived columns using an AI-assisted formula builder. This is useful when a field needs to be cleaned, combined, normalized, or calculated before matching.

Examples include:

• Clean order reference
• Net amount after deductions
• Refund amount as a negative value
• Normalized transaction ID
• Amount excluding tax

Derived columns are recalculated whenever the reconciliation is run.

Handling open items and exceptions

Finance teams often need more than a matched or unmatched label. They need to know why a record is open and what to check next.

After structured matching is complete, Cointab can help analyze remaining open items using AI-assisted review. This can support cases such as:

• Slightly different references or descriptions
• Missing identifiers
• Inconsistent partner file formats
• Return or deduction-related differences
• Late or missing reports

Teams can also manually match transactions when business context makes the exception clear and the totals tally. Manual matches remain visible in the report for auditability.

Reuse and automation for recurring reconciliation

A key advantage of Cointab is that the same Ajio reconciliation setup can be reused for future periods. Once the reports and matching logic are configured, users do not need to rebuild the workflow each month.

For recurring operations, Cointab also supports data automation through:

• Email
• SFTP
• API integrations

This allows files to be received automatically, validated, loaded into the reconciliation workflow, and processed on a schedule. Teams can also refresh a reconciliation if a required file was missed and added later.

That makes the process suitable for daily, weekly, monthly, or period-end finance operations.

Why finance teams use this workflow

Ajio marketplace reconciliation is not just about matching orders. It helps teams maintain control over revenue, settlements, deductions, and ERP accuracy.

Common reasons teams use this workflow include:

• Faster exception review
• Better visibility into missing or delayed records
• Cleaner handoff between marketplace operations and finance
• More reliable month-end close support
• Audit-ready reporting with clear matched and unmatched views
• Reduced dependency on manual spreadsheets

The result is a structured reconciliation process that finance teams can review, reuse, and scale across periods.

FAQs

What data is needed for Ajio marketplace reconciliation?

Usually, teams reconcile internal ERP data on one side and marketplace-side reports on the other side. Common inputs include sales, settlement, payout, return, GST, and adjustment-related files.

Can the reconciliation setup be reused for future periods?

Yes. Once configured, the same reconciliation can be reused by selecting the period, uploading the required files, and running the workflow again.

What happens if one report is received late?

The missed file can be uploaded under the same reconciliation and the report can be refreshed so the open items are updated.

Can finance teams review exceptions in detail?

Yes. The report separates fully matched, partially matched, unmatched, and skipped records, so teams can focus on the items that need investigation.