Ajio Marketplace Reconciliation Using OMS

Ajio marketplace reconciliation using OMS helps finance and operations teams compare marketplace reports with internal order data, settlement data, and return records. For sellers with high transaction volumes, even small gaps between Ajio reports and OMS exports can affect month-end close, payout tracking, and audit readiness.

Cointab provides a structured reconciliation workflow for Ajio marketplace data. You can upload the required reports, map the key fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped transactions in a clear report view.

Why Ajio marketplace reconciliation matters

Ajio sellers often need to review multiple report types together. Orders, returns, GST, and payouts may be recorded in different systems and may not always line up in the same way.

Common reconciliation issues include:

• Orders recorded in the OMS but missing from Ajio reports
• Orders present in Ajio but not reflected correctly in the OMS
• Amount differences caused by fees, deductions, cancellations, or return adjustments
• Settlement differences between marketplace reports and internal books
• Late or missing files that delay the reconciliation cycle

Without a structured workflow, finance teams often end up comparing spreadsheets manually, using VLOOKUPs, filters, and repeated checks for every period.

Reconcile Ajio reports with your OMS data

In this use case, your OMS acts as the internal source of truth on one side, while Ajio marketplace reports sit on the other side of the reconciliation.

Cointab lets you compare both sides using fields such as:

• Order ID
• Invoice number
• Transaction reference
• Settlement ID
• Amount
• Date
• Return reference
• Any other business identifier

You can also upload supporting files when needed to enrich or calculate data before reconciliation. This is useful when you need to clean identifiers, combine values, or add missing context before the match run.

Reports commonly used in Ajio reconciliation

A typical Ajio reconciliation workflow may include one or more of the following files:

• Ajio Order Report
• Ajio GST Report
• Ajio Return Report
• Ajio Payout Report
• OMS export or order management report

Depending on how your finance process is set up, you may reconcile:

• Ajio orders vs OMS orders
• Ajio payouts vs OMS settlement records
• Ajio returns vs OMS return or cancellation records
• Ajio GST details vs internal tax or books data

The same reconciliation setup can be reused for future periods once the fields and rules are configured.

How Cointab handles the reconciliation workflow

Cointab follows a simple setup and review flow:

1. Upload the Ajio and OMS files.
2. Map the required columns such as date, amount, and identifiers.
3. Optionally add supporting data for lookup, enrichment, or calculation.
4. Create derived columns if a cleaned or calculated field is needed.
5. Run reconciliation manually or on a schedule.
6. Review the output in a transaction-level report.
7. Download the Excel report for internal review or audit use.

The platform is designed to make it clear what was matched, what remains open, and why a record was skipped or left unmatched.

What the reconciliation report shows

After the run is complete, the reconciliation report gives finance teams a clear view of the results.

Fully matched transactions

These are records where the Ajio report and OMS record align according to the configured matching logic.

Partially matched transactions

These are records where the same transaction is identified on both sides, but the amounts do not fully match. This can happen when deductions, fees, refunds, or settlement differences affect the final value.

Unmatched transactions

These are records present on one side but not found on the other. For example, an order may exist in the OMS but not appear in the Ajio report, or a payout may appear in Ajio but not map cleanly to an internal record.

Skipped transactions

These are rows that were excluded from the reconciliation because of file issues, missing required data, duplicates, or invalid values. Skipped records remain visible so the team knows what was not included and why.

Common Ajio-OMS exception scenarios

Ajio reconciliation is usually not just about matching order IDs. Finance teams also need to understand the reason behind differences.

Typical exception scenarios include:

• Less amount recorded in the OMS than in the Ajio report
• More amount recorded in the OMS than in the Ajio report
• Order present in OMS but missing in Ajio
• Order present in Ajio but missing in OMS
• Return amounts not reflected correctly
• Settlement amount differences caused by deductions or adjustments
• Records that need manual review because the reference is incomplete

Cointab keeps these exception categories visible so teams can focus on the open items instead of rechecking every transaction manually.

AI-assisted review for difficult open items

After structured matching is complete, AI can help analyze remaining open transactions where the match is not obvious.

This is useful when:

• References are inconsistent
• Descriptions differ between systems
• Identifiers are partial or missing
• A transaction needs business context to interpret
• A file may be missing from the period

AI is used conservatively. If the evidence is not strong enough, the item remains unmatched so the review stays audit-friendly and controllable.

Manual match and report refresh

Some Ajio discrepancies need human review, especially when a finance user knows the business context but the records do not match automatically.

Cointab supports manual match for those situations. You can also upload a missed file later under the same reconciliation and refresh the report, which is useful when marketplace or internal files arrive late.

Reuse and automation for recurring periods

Ajio reconciliation is usually a recurring process. Once the workflow is configured, the same setup can be reused for monthly, quarterly, or custom periods without rebuilding the logic each time.

Cointab also supports automation through email, SFTP, and API-based workflows. That means the reconciliation can be set up once and then run repeatedly with less manual work.

This is especially useful for:

• Monthly marketplace close
• Daily or weekly reconciliation cycles
• Multi-report workflows with frequent file receipt
• Finance teams that need consistent, repeatable reporting

Why this use case is valuable for finance teams

Ajio marketplace reconciliation using OMS helps teams move from spreadsheet-heavy comparison work to a structured finance workflow.

The main benefits are:

• Faster review of marketplace transactions
• Clear separation of matched, partially matched, unmatched, and skipped records
• Better visibility into settlement and return differences
• Reusable configuration for future periods
• Audit-ready Excel exports for review and follow-up
• Less manual effort in recurring reconciliation cycles

For marketplace finance teams, the value is not just matching transactions. It is having a reliable process that shows what changed, what is open, and what needs action.

When to use a custom reconciliation setup

Ajio reconciliation can be configured as a custom workflow when your reporting structure is business-specific.

A custom setup is useful if you need to:

• Compare multiple Ajio reports against one OMS export
• Use supporting data for enrichment or calculations
• Reconcile at order level, settlement level, or return level
• Apply field mappings that differ by business process
• Reuse the same logic for future accounting periods

This keeps the reconciliation flexible while still giving finance teams a consistent review process.