AJIO Marketplace Reconciliation for Finance Teams
AJIO sellers often need to reconcile sales, settlements, fees, refunds, and payouts across multiple reports. When these records are managed manually in Excel, it becomes difficult to track deductions, identify open items, and close the books with confidence.
Cointab provides a structured AJIO reconciliation workflow that helps finance teams compare internal records with external marketplace records, review differences, and download audit-ready reports. The same reconciliation setup can be reused for future periods, reducing repeated manual work.
Why AJIO reconciliation becomes difficult
AJIO marketplace reconciliation usually involves more than just matching one sales file to one payout file. Finance teams may need to compare several data sources and understand why the final settlement differs from expected revenue.
Common reconciliation challenges include:
- Matching orders, payments, settlements, and deductions across separate reports
- Tracking returns, refunds, cancellations, and reversals
- Reviewing commission charges and other marketplace deductions
- Identifying short payments, missing settlements, and delayed payouts
- Handling partial matches where amounts do not fully align
- Keeping exception review transparent for month-end close and audit support
When these checks are repeated manually, teams can spend hours on file comparisons, formula maintenance, and follow-up on unresolved items.
How Cointab supports AJIO reconciliation
Cointab is built as a flexible reconciliation engine, so AJIO workflows can be configured around the files your team already uses. Finance users upload reports, map required fields, run reconciliation, and review the output in a structured dashboard.
1. Build the reconciliation around Side A and Side B
Cointab uses a simple Side A and Side B model:
- Side A contains the records your business expects to be correct, such as internal sales, order, ledger, or receivable data.
- Side B contains the external records received from AJIO or related marketplace reports, such as settlements, payouts, refunds, or fee details.
This approach makes it easier to compare expected revenue with actual marketplace outcomes.
2. Upload and map the required fields
Users can upload CSV, XLS, or XLSX files and configure the columns needed for reconciliation, such as:
- Header row
- Date column
- Amount column
- Reference or identifier columns
Typical identifiers can include order ID, transaction ID, settlement reference, invoice number, or other business-specific keys. If a file does not match the configured format, the system can reject it with a clear message so the workflow stays controlled and auditable.
3. Use supporting data when additional context is needed
AJIO reconciliation often needs more than the primary sales and payout files. Supporting data can be uploaded to enrich or prepare the main reports before matching begins.
Examples include:
- Product master files
- Mapping files
- Return or cancellation reports
- Fee rate files
- Tax mapping data
- Customer or SKU lookup files
Supporting data is not reconciled directly. It is used to complete missing information, combine reports, or calculate values needed for matching.
4. Create derived columns when the raw data needs cleanup
Sometimes the marketplace report and the internal report use different formats, naming conventions, or amounts that need adjustment before matching. Cointab supports derived columns, which are calculated from existing fields.
Examples of derived columns include:
- Clean order ID
- Normalized transaction reference
- Net amount after deductions
- Refund amount as a negative value
- Delivered payment amount
- Combined reference field
Users can create these columns with AI assistance by describing the logic in plain language. This reduces dependence on manual Excel formulas.
What gets matched in an AJIO workflow
An AJIO reconciliation setup can compare multiple transaction types, not just one report against another. Depending on the workflow, Cointab can help match:
- Sales vs settlement records
- Orders vs payouts
- Expected revenue vs received amount
- Refunds vs deduction entries
- Commission and fee entries vs internal working files
- Internal books vs marketplace records
The reconciliation engine supports structured matching logic for one-to-one, one-to-many, many-to-one, and grouped matching scenarios. It can also identify partial matches when identifiers align but amounts differ.
Reviewing the reconciliation report
Once the run is complete, users see a reconciliation report that separates records into clear status groups:
- Fully matched records where identifiers and amounts align
- Partially matched records where there is a clear link but an amount difference remains
- Unmatched records found on one side only
- Skipped records that were excluded because of missing data, invalid values, or file issues
This structure helps finance teams focus on exceptions instead of reviewing every row manually.
The report can be filtered for deeper analysis, and the results can be downloaded as an Excel file for internal review, follow-up, or audit support.
Exception handling for unresolved AJIO items
Not every difference should be forced into a match. Cointab keeps open items visible so the finance team can review them with context.
AI can assist with open-item analysis after structured matching is complete. It can help identify possible reasons for a difference, such as:
- A missed or late file
- A refund or return that explains the variance
- A fee or deduction entry
- A partial amount difference
- Missing or inconsistent identifiers
- A partner record that needs manual review
When the evidence is not strong enough, the transaction stays unmatched rather than being weakly matched. That keeps the reconciliation audit-friendly.
Manual match for special cases
Some AJIO exceptions require human review because the business context is clear even when the data is incomplete. Cointab provides a manual match option for those cases.
Finance teams can manually select transactions from both sides and match them when the totals tally. Manual matches remain clearly marked, and they can be reversed if needed.
Reuse the same AJIO setup for future periods
One of the main benefits of Cointab is reuse. Once the AJIO reconciliation is configured, the same setup can be used again for future periods without rebuilding the logic from scratch.
That means the team can:
- Select the reconciliation
- Select the period
- Upload the required files
- Run reconciliation
- Review the report
This is especially useful for recurring monthly or weekly marketplace close processes.
Automating recurring reconciliation runs
For teams handling AJIO reconciliation regularly, manual uploads are not always necessary. Cointab supports recurring data flow through email, SFTP, and API-based automation.
Automation can help teams:
- Receive files automatically from internal systems or partner sources
- Validate incoming data before reconciliation starts
- Run reconciliation on a schedule
- Notify users when reports are ready
- Push reconciliation output back to downstream systems
This makes the workflow more suitable for finance operations that need recurring, controlled, and visible reconciliation runs.
Why finance teams use Cointab for marketplace reconciliation
For AJIO sellers, the goal is not only to match records. It is to keep financial reporting reliable and to reduce the time spent on spreadsheet-driven follow-up.
Cointab helps teams:
- Compare internal and external marketplace records in one workflow
- Separate matched, partially matched, unmatched, and skipped records
- Reuse reconciliation logic across periods
- Support manual review where business judgment is required
- Maintain audit-ready exports for reporting and close processes
Common AJIO reconciliation questions
What data can be reconciled for AJIO?
Finance teams can reconcile internal sales or order data against external marketplace records such as settlements, payouts, refunds, and fee-related files.
Can AJIO reconciliation be reused every month?
Yes. Once the setup is created, the same reconciliation can be reused for future periods by uploading the new files and running the workflow again.
Does Cointab only match exact records?
No. The reconciliation engine supports structured matching, partial matching, grouped matching, and manual review for unresolved items.
Can the report be exported for audit or internal review?
Yes. Users can download Excel reconciliation reports with matched, partially matched, unmatched, and skipped records for review and follow-up.
