Automate Reconciliation Runs with Cointab Scheduling

Cointab Scheduling helps finance teams automate recurring reconciliation work without rebuilding the process every period. You can schedule reconciliation runs, automate file intake, trigger report refreshes, and send outputs to the right teams or systems on a recurring basis.

It is designed for finance operations that rely on regular file exchanges and repeatable review cycles, such as bank reconciliation, payment reconciliation, marketplace settlement reconciliation, vendor reconciliation, and customer reconciliation.

What Cointab Scheduling does

Scheduling turns a configured reconciliation workflow into a repeatable process. Once the setup is in place, teams can run it manually or let it execute automatically based on a schedule or file receipt rule.

With scheduling, finance teams can:

• Receive or pull files through email, SFTP, or API integrations
• Validate that required files are present before reconciliation begins
• Run reconciliation on a daily, weekly, monthly, or custom cadence
• Review the completed report from the dashboard
• Push reconciliation output to downstream systems when needed

This makes reconciliation more consistent across periods and reduces the need to manage every run by hand.

What can be scheduled

Cointab scheduling supports recurring finance workflows across both popular reconciliations and custom reconciliations.

Reconciliation runs

Schedule the reconciliation workflow itself so the system compares Side A and Side B records at the chosen interval.

Automated data input

Set up recurring data flow so files arrive in the correct workflow without manual uploading every time. This is useful when partner reports, bank statements, or ERP exports are received on a regular basis.

Report refresh and review

When a missed file is uploaded later, the reconciliation can be refreshed so the latest report reflects the complete set of data.

Output delivery

After reconciliation is complete, Cointab can send output back through email, SFTP, or API so internal systems stay updated.

How scheduling fits into the reconciliation workflow

Scheduling works best once a reconciliation has already been configured.

1. A user signs up and enters the team workspace.
2. The team creates or selects a reconciliation.
3. Side A and Side B files are mapped once.
4. Supporting data and derived columns are added if needed.
5. A schedule is created for the workflow.
6. Cointab receives or pulls the required data on the defined cadence.
7. The reconciliation runs automatically when the data is ready.
8. Users review the results in the dashboard and download the report.

This setup is useful for teams that want a repeatable process for each period instead of rebuilding logic in Excel.

Scheduling options for finance operations

Cointab is built for flexible business rhythms, not just end-of-month close.

Common scheduling patterns include:

• Daily reconciliation runs
• Weekly review cycles
• Monthly close workflows
• End-of-day processing
• Custom settlement periods
• After all required files are received
• After a specific file arrives

This flexibility is helpful when different reports arrive at different times or when a reconciliation should only start after all inputs are available.

Why finance teams use scheduling

Recurring reconciliation work often follows the same pattern: files arrive, fields are mapped, records are matched, exceptions are reviewed, and reports are shared.

Scheduling helps finance teams standardize that process.

More consistency

The same reconciliation setup runs the same way each time, which reduces variation between team members and reporting periods.

Less manual follow-up

Teams do not need to remember every run or manually chase routine file uploads for each cycle.

Faster exception visibility

Because runs happen on schedule, unmatched and partially matched transactions surface sooner and can be reviewed earlier.

Better control

Scheduled runs, file receipt logs, and report history make it easier to see what ran, when it ran, and what data was used.

Audit-friendly reporting

Completed reconciliation reports remain available in the dashboard and can be downloaded for internal review, partner follow-up, or audit preparation.

Team visibility and notifications

Scheduling is useful only when the right people know what happened.

Cointab supports team-based workspaces, so multiple users can work from a shared view of reconciliation history. Scheduled workflows can be paired with notifications so finance teams know when a reconciliation completes or when a file issue needs attention.

This helps teams stay aligned without passing spreadsheets around by email.

How scheduling supports automation

Scheduling becomes more valuable when it is combined with the rest of the reconciliation workflow.

• Automated data intake reduces manual uploads
• Field mapping keeps data aligned across periods
• Structured matching handles common transaction patterns
• AI helps analyze difficult open items after rule-based matching is done
• Output delivery keeps downstream systems updated

Together, these steps let Cointab function as part of recurring finance operations rather than a one-time file upload tool.

Common use cases

Bank reconciliation

Schedule bank statement imports and recurring book-to-bank matching for regular review.

Payment reconciliation

Automate sales versus payment gateway reconciliation for recurring payment and settlement cycles.

Marketplace reconciliation

Run scheduled reconciliation for marketplace sales, settlements, returns, and deductions.

Vendor reconciliation

Schedule vendor statement review and invoice matching for accounts payable workflows.

COD reconciliation

Automate delivery partner remittance reconciliation and exception review for cash-on-delivery operations.

What users can review after a scheduled run

Once a reconciliation is complete, the dashboard shows the status and the related report. Teams can review:

• Fully matched transactions
• Partially matched transactions
• Unmatched transactions
• Skipped transactions
• Transaction-level details
• Filters for deeper analysis
• Downloadable Excel reports

If a transaction remains open after structured matching, AI can help analyze the item and suggest possible reasons or next actions, while keeping the final decision reviewable by the finance team.

Scheduling and reuse

A major benefit of Cointab is that scheduling does not need to be recreated each month.

Once a reconciliation is configured, the same workflow can be reused for future periods. Finance teams only need to select the reconciliation, choose the period, ensure the required data is available, and let the schedule run.

That reuse matters for teams managing repetitive reporting cycles, multiple partners, or high-volume transaction data.

FAQ

What can be automated with Cointab scheduling?

You can automate recurring reconciliation runs, scheduled data intake, report refreshes, notifications, and output delivery through email, SFTP, or API.

Can scheduling be used for custom reconciliations?

Yes. Scheduling works for both popular reconciliations and custom reconciliations once the workflow has been configured.

What happens if a file is missed?

If a file is uploaded later, the reconciliation can be refreshed under the same workflow so the report reflects the updated set of data.

Is scheduling limited to one frequency?

No. Cointab supports flexible scheduling patterns such as daily, weekly, monthly, custom periods, and after-file-receipt workflows.

Can users still run reconciliation manually?

Yes. Scheduling is optional. Teams can run reconciliations manually or automate them where recurring workflows make sense.