Shopify Reconciliation with Increff

Cointab helps eCommerce finance teams handle Shopify reconciliation with Increff by comparing order, fulfilment, payment, COD, and bank records in a structured workflow. Instead of moving between Excel files, teams can upload reports, map key fields once, run reconciliation, and review matched, partially matched, unmatched, and skipped transactions in one place.

This is useful for brands that need to reconcile Shopify sales with Increff order data, then validate whether payments, settlements, and remittances have been recorded correctly across payment gateways, COD partners, and bank statements.

Why Shopify reconciliation with Increff matters

Shopify order data and Increff order management data often support the same business process, but they do not always line up perfectly. Finance teams may need to review differences caused by:

cancelled or returned orders
order-level status differences
payment gateway fees and tax deductions
partial payments or underpayments
COD remittance delays
missing settlements in the bank statement
record format differences across reports

When these differences are reviewed manually, teams usually depend on Excel formulas, VLOOKUPs, and repeated file comparisons. That slows down month-end close and makes exception tracking harder.

With Cointab, the reconciliation setup can be reused for the same Shopify and Increff workflow each period. Users do not need to rebuild the process every time they reconcile a new file or period.

What data is typically reconciled

In a Shopify reconciliation with Increff workflow, teams commonly compare records from both sides of the process and then extend the review to related settlement files.

Side A: your records

These are the records the business expects to be correct. They may include:

Shopify order reports
Increff order reports
internal sales exports
fulfilment and dispatch data
customer order references
SKU or product master files

Side B: external records

These are the records received from external systems or partners. They may include:

payment gateway settlement reports
COD remittance reports
bank statements
partner fee or rate card files
return, cancellation, or adjustment reports

Supporting files such as SKU masters, mapping files, or tax reports can also be used to enrich the primary data before reconciliation.

How the reconciliation workflow works

Cointab follows a structured workflow that finance teams can repeat across periods.

Upload Shopify, Increff, and related partner files.
Map required fields such as order ID, amount, date, and reference columns.
Add supporting files if enrichment or lookups are needed.
Create derived columns when a cleaned or calculated field is required.
Run reconciliation manually or on a schedule.
Review the report dashboard with live progress and final results.
Inspect matched, partially matched, unmatched, and skipped rows.
Download the Excel report for internal review or audit use.

If a file is missed, the user can upload it later under the same reconciliation and refresh the report.

Common reconciliation checks in this workflow

Shopify vs Increff

This comparison helps teams check whether Shopify orders are reflected correctly in the order management workflow and whether completed, cancelled, or missing transactions are being treated properly.

Finance teams often use this step to:

identify orders missing from one side
separate cancelled orders from open items
confirm that fulfilled orders are visible in both systems
review records that need manual follow-up

Increff vs payment gateway

This check compares fulfilled order data with payment gateway settlement records. It helps identify:

fully matched orders
underpaid transactions
overpaid transactions
orders with missing payment records

It is especially useful when teams handle multiple gateways and need to review payment reconciliation in a consistent format.

Payment gateway fee and tax verification

Cointab can also support fee and tax review by comparing settlement expectations with gateway-reported charges. This helps teams separate business revenue from deductions such as:

processing fees
tax on fees
settlement differences
undercharged or overcharged amounts

Payment gateway vs bank statement

After settlement is reported, finance teams often verify whether the expected amount has actually reached the bank account. This step helps identify:

settlements found in the bank
settlements missing from the bank
under-settled amounts
over-settled amounts

Increff vs COD remittance

For COD-driven orders, teams can compare Increff records with COD remittance reports to check whether the collected cash value matches the expected sales amount.

This helps surface:

missing COD payments
less payment received than expected
more payment received than expected
COD transactions appearing in the wrong partner file

COD remittance vs bank statement

This comparison confirms whether COD remittances have reached the bank account. It gives finance teams a clear view of which amounts are settled and which amounts still need follow-up.

What the report shows after reconciliation

Once reconciliation is complete, Cointab presents the results in a dashboard that is easier for finance teams to review than a spreadsheet-based process.

The report typically includes:

total summary
fully matched summary
partially matched summary
unmatched summary
skipped summary
transaction-level tables
filters for deeper analysis
detailed matched transaction views
Excel download for audit and internal review

Fully matched records

These are transactions where the matching logic finds a clear alignment between both sides, including identifiers and amounts where relevant.

Partially matched records

These are transactions where the identifier appears related, but the amounts do not match exactly. This is useful for spotting short payments, overpayments, and settlement differences.

Unmatched records

These are transactions found on one side but not the other. They often indicate missing files, timing gaps, data issues, or unresolved exceptions.

Skipped records

Skipped rows are visible so finance teams can see what was excluded and why. Common reasons include invalid data, missing required fields, or unusable rows.

Why Cointab works well for recurring eCommerce reconciliation

Shopify reconciliation with Increff is often a recurring process, not a one-time file review. Cointab is designed to reduce repeat work by letting teams reuse the same setup for future periods.

That is useful when finance teams need to:

reconcile monthly, quarterly, or custom periods
handle large transaction files
compare multiple reports in the same workflow
keep reconciliation logic consistent across users
reduce dependence on spreadsheet formulas
maintain an audit trail of what was matched and why

The platform also supports team workspaces, so multiple users can work in the same account with shared history and roles.

Automation options for recurring workflows

Once the reconciliation is configured, teams can automate the data flow using email, SFTP, or API-based inputs where needed. Scheduled reconciliation runs can then be used for daily, weekly, monthly, or other repeating periods.

Cointab can also push reconciliation output back to downstream systems through email, SFTP, or API so finance, accounting, analytics, or BI teams can use the results in their own workflows.

Manual review when exceptions need attention

Not every transaction should be matched automatically. When the system and AI cannot confidently match an open item, users can manually review the exception and match it if the totals and business context support it.

This is especially helpful when:

partner data is incomplete
references are inconsistent
a refund, return, or deduction explains the difference
a file arrived late
the item needs one-off finance review

A finance-friendly way to manage Shopify reconciliation

For teams that manage Shopify sales through Increff and then reconcile payment gateway settlements, COD remittances, and bank statements, Cointab provides a reusable workflow that is easier to review, easier to audit, and easier to repeat.

It helps finance teams move from manual spreadsheet work to a structured reconciliation process that keeps exception handling visible and reporting consistent.