Epicor Eclipse ERP Reconciliation for Finance Teams

Businesses that use Epicor Eclipse often need to reconcile ERP exports against website orders, payment gateway reports, bank statements, and other operational files. When those records are compared manually in Excel, the process can become slow, repetitive, and difficult to audit.

Cointab helps finance teams automate Epicor Eclipse ERP reconciliation with a structured Side A and Side B workflow. Users upload files, map required fields, run reconciliation, review matched and unmatched items, and download audit-ready reports for internal review or follow-up.

What Epicor Eclipse ERP reconciliation usually involves

In a typical finance workflow, Epicor Eclipse data is compared with one or more external reports to confirm that transactions were recorded correctly. The exact setup depends on the business process, but the reconciliation usually checks:

• whether orders or invoices in the ERP match external confirmations
• whether payment amounts agree across systems
• whether cancelled, refunded, or reversed transactions are handled correctly
• whether deductions, fees, or settlement differences need review
• whether any files were missed during the reporting cycle

For many teams, this work still depends on formulas, VLOOKUPs, copy-paste checks, and repeated file comparisons. That makes period-end reconciliation harder to standardize, especially when multiple people are involved.

Common reconciliation scenarios for Epicor Eclipse users

Cointab is built to compare any two sides of financial or operational data. For Epicor Eclipse-based workflows, that often means matching ERP exports against website, payment, or settlement reports.

This Side A and Side B model keeps the workflow flexible. Side A is the business record you expect to be correct. Side B is the external or partner record you want to validate against it.

How Cointab structures the reconciliation workflow

Cointab replaces repeated manual checks with a reusable process that finance teams can run whenever they need it.

1. Upload the required files

Users can upload CSV, XLS, or XLSX files for the primary reports on both sides.

2. Map the fields once

For each report, users map the header row, date column, amount column, and identifier columns such as:

• order ID
• transaction ID
• invoice number
• payment reference
• UTR
• settlement ID
• AWB number
• SKU
• customer or vendor code

3. Add supporting data when needed

Supporting data can be used to enrich or prepare the primary files before reconciliation.

Examples include:

• product master files
• fee rate files
• return reports
• order metadata
• tax mapping files
• customer or vendor masters
• marketplace mapping files

4. Create derived columns if required

Users can create calculated fields on either side. AI can help generate Excel-style formulas from simple natural-language instructions.

This is useful for tasks like:

• cleaning identifiers
• normalizing transaction references
• calculating net amounts
• excluding tax or fees
• converting refund values into negatives

5. Run reconciliation manually or on a schedule

Once the setup is ready, the reconciliation can be run manually or automated on a recurring schedule. Cointab validates the input, applies the configured logic, and shows live progress while the run is in process.

6. Review the report

When reconciliation is complete, finance teams can review the summary and transaction-level details, filter records, inspect exceptions, and download the Excel report.

What the reconciliation engine matches

Cointab uses structured matching logic so finance teams can review results with clarity and control. The engine supports multiple matching patterns, including:

• one-to-one matching
• one-to-many matching
• many-to-one matching
• many-to-many matching
• net-to-net matching
• contra matching
• partial matching

It can also compare identifiers using methods such as equals, contains, and similar logic where appropriate.

This matters because real finance data is rarely perfectly aligned. One order may map to several payment entries. One settlement may contain many transactions. Amounts may differ because of fees, refunds, returns, rounding, or deductions.

How finance teams review the output

The reconciliation report separates results into clear buckets so teams can focus on exceptions instead of re-checking every row.

Fully matched

These are transactions where the configured identifiers and amounts agree according to the reconciliation rules.

Partially matched

These are transactions where the system can see a relationship between the two sides, but the amounts do not fully match. Partial matches are useful when the issue is likely a fee, refund, short payment, or timing difference.

Unmatched

These are records found on one side but not the other. Common examples include:

• ERP entries not found in the payment report
• payments received externally but missing in ERP
• website orders not reflected in the ERP export
• settlement entries that do not map to internal records

Skipped

Skipped records are rows that were not included in reconciliation because of invalid data, missing required fields, duplicates, or other file issues.

Why this helps month-end and audit work

Epicor Eclipse ERP reconciliation is not just about matching rows. It is about making the finance close process easier to control and easier to explain.

Cointab helps teams:

• reduce dependence on spreadsheet formulas that are hard to audit
• standardize reconciliation logic across users and periods
• isolate exceptions instead of reviewing every transaction manually
• keep matched, partially matched, unmatched, and skipped records visible
• reuse the same setup for future periods
• refresh a report if a file arrives late

That makes it easier to handle month-end close, settlement review, and audit preparation without rebuilding the workflow every cycle.

Automation and team collaboration

Once a reconciliation is set up, Cointab can automate recurring data flow through email, SFTP, or API integrations. That allows the platform to become part of the finance operating process rather than a one-time file upload tool.

Teams can also work in a shared workspace with roles, permissions, and shared reconciliation history. This is helpful when finance, accounts, audit, and operations teams need to review the same reconciliation outcome.

Practical examples of Epicor Eclipse reconciliation

A finance team might use Epicor Eclipse data in several different ways:

• compare ERP sales records with website orders to find missing or cancelled orders
• compare ERP entries with payment gateway reports to identify missing receipts or amount differences
• compare ERP or books data with bank statements to validate payouts and receipts
• compare settlement reports with internal records to review deductions and refunds

The same workflow can be reused across these scenarios with different reports, mapping rules, and reconciliation logic.

What finance teams should look for in a reconciliation platform

When evaluating a reconciliation process for Epicor Eclipse exports, finance users usually need more than a simple matching tool. The workflow should support:

• reusable setup for recurring periods
• multiple reports on each side
• supporting data for enrichment and lookups
• derived columns for calculation and cleanup
• manual match for unresolved exceptions
• clear report history for review and audit
• automated output delivery where needed

Those capabilities help reduce manual effort while keeping the process transparent and reviewable.

Frequently asked questions

What is Epicor Eclipse ERP reconciliation?

It is the process of comparing Epicor Eclipse ERP data with related external reports, such as website orders, payment gateway files, or bank statements, to confirm that transactions align and exceptions are visible.

Can Epicor Eclipse exports be reconciled with website or payment gateway reports?

Yes. Finance teams can compare Epicor Eclipse exports with website reports, payment gateway data, settlement files, or bank statements by mapping the relevant fields and running structured matching rules.

What file types can be used for reconciliation?

Cointab supports CSV, XLS, and XLSX files for primary reconciliation reports.

How are unmatched or partial records handled?

The reconciliation report separates fully matched, partially matched, unmatched, and skipped records so finance teams can focus on the exceptions that need review.

Can the same Epicor Eclipse reconciliation be reused in future periods?

Yes. Once a workflow is configured, it can be reused for future runs by selecting the reconciliation, choosing the period, uploading the files, and running the process again.