Fondy Payment Gateway Fee Reconciliation

Fondy payment gateway fee reconciliation helps finance teams verify whether transaction fees, settlements, and related records align with internal books. Instead of checking every row manually in Excel, teams can upload their records, map fields once, and review matched, partially matched, unmatched, and skipped transactions in a structured workflow.

With Cointab, the reconciliation process is designed for repeat use. Finance teams can compare internal sales or ledger data on one side with Fondy payment gateway reports on the other, identify fee differences, review open items, and export audit-ready reports for internal review or follow-up.

Why reconcile Fondy payment gateway fees

Payment gateway fees can affect gross receipts, settlement amounts, and month-end close. Even small differences can create avoidable exceptions if they are not reviewed consistently.

Common reasons finance teams reconcile Fondy fees include:

• Confirming whether the charged fee matches the expected rate
• Checking whether settlement amounts align with transaction-level records
• Identifying undercharged or overcharged fees
• Reviewing missing references, incomplete rows, or unusable records
• Separating fee differences from other settlement issues
• Preparing cleaner outputs for audit and finance review

What Cointab compares

Cointab uses a Side A and Side B reconciliation model.

Side A: Your internal records

Side A contains the records your business expects to be correct. For Fondy fee reconciliation, this may include:

• Internal sales reports
• ERP exports
• Books or ledger data
• Order or invoice reports
• Receivable or settlement working files

Side B: Fondy records

Side B contains the external records received from Fondy, such as payment gateway reports, settlement files, or fee-related data exported from the partner system.

Users can upload CSV, XLS, or XLSX files, then map fields such as date, amount, and identifier columns like order ID, transaction ID, reference number, or settlement reference.

Common discrepancy scenarios

A structured reconciliation helps teams focus on the exceptions that matter most.

Fee correctly charged

The fee in the Fondy report matches the expected amount from the configured rate or internal calculation.

Fee overcharged

The fee deducted is higher than expected and needs review.

Fee undercharged

The fee deducted is lower than expected and may require investigation or correction.

Settlement amount difference

The amount received in settlement does not match the internal expected amount after fees and adjustments.

Missing or partial references

A transaction may be present on one side but missing a matching identifier on the other side, or the reference may only partially match.

Skipped records

Some rows may be skipped if they are incomplete, duplicated, or missing required data. Cointab keeps skipped records visible so teams can understand what was excluded and why.

How the reconciliation workflow works

Cointab is built around a repeatable workflow that finance teams can reuse each period.

1. Create a new reconciliation or reuse an existing Fondy workflow.
2. Upload the required Side A and Side B files.
3. Map key fields such as date, amount, and identifiers.
4. Optionally upload supporting files for lookups or enrichment.
5. Optionally create derived columns using AI-generated Excel-style formulas.
6. Run the reconciliation manually or on a schedule.
7. Review the reconciliation report once processing is complete.
8. Explore matched, partially matched, unmatched, and skipped records.
9. Filter transactions for deeper investigation.
10. Download the Excel report for review, audit, or follow-up.

Cointab also supports manual matching when a transaction cannot be resolved automatically and the finance team has the business context to complete the match.

How AI helps finance teams

AI supports the reconciliation process in conservative, reviewable ways.

AI formula builder

Finance users can describe a calculation in plain language, and Cointab can generate an Excel-style formula for a derived column. This is useful when the reconciliation needs cleaned identifiers, normalized amounts, or calculated values before matching.

AI-assisted open-item analysis

After structured matching is complete, AI can help review unresolved items where simple rules are not enough. It can assist with slightly different descriptions, incomplete references, or complex grouping scenarios.

AI reason and action analysis

For unmatched transactions, AI can help suggest why an item may be open and what action may be needed next, such as checking for a missing file, a delayed settlement, a refund, or a partner-side difference.

Reconciliation report outputs

Once the run is complete, users get a report dashboard that helps them move from review to action.

The report can include:

• Total summary
• Fully matched summary
• Partially matched summary
• Unmatched summary
• Skipped summary
• Transaction-level tables
• Filters for analysis
• Detailed matched transaction view
• Downloadable Excel output

This makes it easier to support internal review, partner follow-up, and audit readiness without rebuilding the workflow each time.

Reusing the same Fondy workflow

A major benefit of Cointab is reuse. Once the Fondy payment gateway fee reconciliation is configured, the same setup can be used for future periods without starting over.

Teams can also automate recurring data flow through email, SFTP, or API integrations where required. That means a reconciliation can be set up once and then run again for daily, weekly, monthly, or custom periods with less manual work.

When this use case is most useful

Fondy payment gateway fee reconciliation is especially helpful for teams that need to:

• Check fee deductions against an expected rate
• Reconcile settlements with internal revenue or books data
• Review open items before month-end close
• Reduce manual spreadsheet work
• Standardize reconciliation across finance team members
• Keep reports available for future reference

Related reconciliation scenarios

The same reconciliation engine can also support other finance workflows such as bank reconciliation, payment reconciliation, marketplace settlement reconciliation, vendor reconciliation, and customer reconciliation. The underlying process stays the same: compare Side A and Side B records, identify differences, review exceptions, and export a clear report.

FAQs

What records can be used for Fondy fee reconciliation?

Typically, finance teams compare internal sales, ledger, or ERP data on Side A with Fondy payment gateway or settlement data on Side B. Supporting files can also be added when enrichment or lookups are needed before reconciliation.

Can Cointab handle fee differences and settlement differences in the same workflow?

Yes. Cointab can reconcile records, highlight fee differences, and show settlement mismatches in the same structured workflow, so teams can review exceptions in one place.

What happens when a transaction is only partially matched?

Partially matched transactions are kept separate from fully matched items so finance teams can review the amount difference, check the reference, and decide whether the item needs correction, follow-up, or manual matching.

Can the Fondy reconciliation setup be reused for future periods?

Yes. Once the workflow is configured, the same reconciliation can be reused for later periods by uploading the new files and running the reconciliation again. The setup does not need to be rebuilt each time.