Hopscotch Marketplace Reconciliation Using ERP

Cointab helps finance teams reconcile Hopscotch marketplace data with ERP records in a structured, audit-friendly workflow. Instead of comparing invoices, payments, debit notes, and bank entries manually in Excel, teams can upload the required reports, map the fields once, run reconciliation, and review the differences in a single report.

This use case is especially relevant for sellers handling a growing number of marketplace transactions and needing a clear view of what is fully matched, partially matched, unmatched, or skipped. Cointab helps teams compare the records they expect to see in the ERP with the records received from Hopscotch and other related sources, so exceptions are easier to review and follow up.

How Hopscotch reconciliation with ERP works

In this workflow, the ERP is typically treated as Side A and the Hopscotch marketplace reports as Side B. Finance teams can compare the two sides to check whether sales values, payment values, fees, debit notes, and settlement-related entries align.

A typical reconciliation run includes:

1. Uploading the Hopscotch and ERP files.
2. Mapping fields such as date, amount, and identifiers.
3. Adding optional supporting files such as SKU master or bank statement data.
4. Running the reconciliation manually or on a scheduled basis.
5. Reviewing matched and open items in the report dashboard.
6. Downloading the Excel report for internal review or audit support.

Reports commonly used in this workflow

The exact file set can vary by business process, but the original Hopscotch use case typically uses reports such as:

• Hopscotch all invoice report
• Hopscotch debit note
• Hopscotch payment report
• SKU master
• Bank statement
• ERP exports from systems such as SAP, Tally, Oracle, or similar accounting systems

These files help the reconciliation engine compare sales, payments, adjustments, and accounting entries using common identifiers and amount rules.

What Cointab compares

Cointab is designed to compare the business records your team expects to be correct with the records received from the marketplace or related external source. For Hopscotch reconciliation, that usually means comparing:

• Order or invoice references
• Payment amounts
• Debit note values
• Fees and deductions
• Settlement-related differences
• Missing or incomplete records

The platform can also use supporting data to enrich the main files before reconciliation, which helps with lookup-based workflows and cleaner transaction matching.

Reconciliation results you can review

After the run is complete, the report shows transaction-level results so finance teams can focus on exceptions instead of reviewing every line manually.

Fully matched

These are records where the relevant identifiers and amounts match according to the configured reconciliation logic.

Partially matched

These are records where the identifiers match, but the amounts do not fully align. For marketplace workflows, this often helps surface deductions, fee differences, returns, or other settlement-related variances.

Unmatched

These are records found on one side but not on the other. Examples include:

• Present in ERP but missing in Hopscotch
• Present in Hopscotch but missing in ERP
• Missing payment or missing invoice references
• Entries that could not be linked using the configured fields

Skipped

These are rows that were not included in the reconciliation because of missing required data, invalid values, duplicates, or file-format issues. Skipped rows remain visible so the team can understand what was excluded and why.

Why marketplace finance teams use this workflow

Marketplace reconciliation often involves recurring file comparisons, repetitive checks, and exception follow-up across multiple reports. A structured workflow helps teams reduce manual spreadsheet work and keep the process consistent across periods.

Key benefits include:

• Reusable setup for future reconciliation runs
• Clear exception review instead of line-by-line manual checking
• Audit-ready Excel output for internal review
• Better visibility into missing, partial, or mismatched records
• More consistent handling across finance and operations teams

Supporting data and derived columns

For marketplace reconciliation, teams often need supporting files to complete the picture. Cointab can use optional supporting data to enrich or prepare the primary reports before matching.

Examples include:

• SKU master files
• Mapping files
• Order metadata
• Fee rate files
• Bank or reference data

Teams can also create derived columns using AI-assisted formulas when a reconciliation needs a calculated field, a cleaned identifier, or a normalized amount column. This is useful when business logic exists in the team’s process but should be applied consistently during each run.

Reusable reconciliation for future periods

Once the Hopscotch ERP reconciliation is configured, the same setup can be reused for future periods without rebuilding the workflow each time. Teams can select the reconciliation, choose the period, upload the current files, and run the report again.

This is helpful for:

• Monthly close
• Quarterly review
• Yearly reporting
• Custom settlement periods
• Ongoing marketplace operations

If a required file arrives late, the missed file can be uploaded under the same reconciliation and the report can be refreshed.

Automation for recurring marketplace operations

When the workflow is ready, Cointab can support recurring reconciliation through email, SFTP, or API-based data flow. That makes it easier to keep Hopscotch reports and ERP records aligned without repeating the same manual upload steps every time.

Teams can also schedule reconciliation runs so the report is generated after the required data has been received and validated. This is especially useful for finance teams that need regular reporting and clear exception tracking.

Manual review stays available

Even with structured matching and AI-assisted analysis, some items still need human review. Cointab provides manual match options for open items where the business context is known but the system cannot confidently match the records.

This keeps the reconciliation process practical for real finance operations while preserving an auditable trail of what was matched manually and why.

A better way to manage Hopscotch reconciliation

For sellers and finance teams working with Hopscotch marketplace data, ERP reconciliation is not just about comparing totals. It is about seeing exactly what matched, what changed, what is still open, and what needs follow-up.

Cointab provides a structured way to handle that workflow with reusable setup, clear matching logic, and downloadable reconciliation reports that support finance review and audit readiness.

FAQs

What files are needed for Hopscotch marketplace reconciliation?

The exact file set depends on the business workflow, but common inputs include the Hopscotch invoice report, debit note, payment report, SKU master, bank statement, and ERP exports.

Can Cointab handle partial mismatches and missing records?

Yes. Cointab separates fully matched, partially matched, unmatched, and skipped records so finance teams can focus on the differences that need review.

Can this reconciliation be reused every month?

Yes. Once the workflow is configured, the same reconciliation setup can be reused for future periods without rebuilding the mapping and rules from scratch.

Can the process be automated for recurring reports?

Yes. Cointab supports recurring data flow and scheduled reconciliation using email, SFTP, or API-based automation where needed.

What happens if a report is uploaded late?

If a file was missed or received late, it can be uploaded under the same reconciliation and the report can be refreshed to include the new data.