Securities Reconciliation Software for Accurate Trade and Settlement Matching

Cointab helps finance teams reconcile securities-related records across internal systems and external statements with a structured, audit-friendly workflow. Instead of comparing files manually in Excel, teams can upload data, map the relevant fields, run reconciliation, and review matched, partially matched, unmatched, and skipped records in one place.

For firms handling trade activity, broker statements, custodial data, settlement files, and internal books, securities reconciliation often becomes repetitive and time-sensitive. Cointab is designed to make that work more consistent and easier to review by applying the same matching logic every time the reconciliation runs.

What securities reconciliation covers

Securities reconciliation is the process of comparing records from two sources to confirm that trades, positions, settlements, cash movements, and related transaction details align.

In practice, finance teams may reconcile:

• Internal trade records vs broker or custodian statements
• Settlement records vs internal books
• Cash movements vs bank or ledger entries
• Position data vs holdings reports
• Fees, charges, or adjustments vs supporting statements

The goal is to identify what matched, what differed, and what still needs review before close, reporting, or audit work.

How Cointab supports securities reconciliation

Cointab uses a Side A / Side B model.

• Side A contains the records your business expects to be correct, such as internal books, trade logs, or position files.
• Side B contains the external records received from brokers, custodians, banks, or other counterparties.

Finance teams can create a popular reconciliation when the structure is standard, or build a custom reconciliation when the workflow is specific to their business.

1. Upload and map the source files

Users can upload CSV, XLS, or XLSX files and map key fields such as:

• Trade date
• Settlement date
• Amount
• Security identifier
• Reference number
• Transaction ID
• Account code
• Custody or broker reference

If a file does not match the configured format, Cointab can reject it with a clear error so issues are visible early.

2. Use supporting data when needed

Securities reconciliation often requires enrichment before records can be matched. Cointab supports optional supporting data for lookup and preparation, such as:

• Security master files
• Account mapping files
• Fee or rate files
• Internal reference tables
• Ledger or metadata files

This helps teams prepare the data without rebuilding formulas or manual lookups for every run.

3. Create derived columns

When records need cleanup or calculation, users can create derived columns on either side. These can be built with AI-assisted formula generation or standard formula logic.

Derived columns are useful for tasks such as:

• Normalizing reference numbers
• Calculating adjusted amounts
• Cleaning security identifiers
• Building matching keys
• Converting raw data into a reconciliation-ready format

4. Run structured matching

Cointab's reconciliation engine uses structured matching logic to compare records across sides. It supports common securities reconciliation scenarios such as:

• One-to-one matching
• One-to-many matching
• Many-to-one matching
• Many-to-many matching
• Partial matching
• Net-to-net matching
• Contra-style matching where relevant

The engine can compare identifiers and amounts using rules such as equals, contains, or subset-based logic.

5. Review open items with AI assistance

After the structured rules run, remaining open transactions can be analyzed further with AI. This is useful when securities records contain slightly different descriptions, missing references, or complex grouping patterns that are difficult to resolve with deterministic rules alone.

AI can help finance teams understand why an item may be open and what action may be required, while keeping the outcome reviewable and conservative.

6. Review report status clearly

Once the run is complete, teams can review the reconciliation report and filter records by status:

• Fully matched
• Partially matched
• Unmatched
• Skipped

This makes it easier to focus on exceptions instead of reviewing every row manually.

Why finance teams use Cointab for securities reconciliation

Reduce manual spreadsheet work

Securities reconciliation often involves repeated checks across large files. Cointab replaces ad hoc Excel comparisons with a reusable workflow that keeps the process structured and easier to audit.

Handle exceptions more efficiently

Partially matched and unmatched items are separated clearly, so teams can focus on the records that need review, follow-up, or correction.

Reuse the same setup each period

Once a reconciliation is configured, it can be reused for future periods. Teams do not need to rebuild mapping and matching logic every month or quarter.

Support manual review when needed

When the system and AI cannot confidently resolve an item, users can manually match transactions if the totals and business context support it. Manual matches remain visible and auditable.

Keep reports audit-ready

Cointab provides downloadable Excel reconciliation reports that include matched, partially matched, unmatched, and skipped records. This helps with internal review, audit preparation, and partner follow-up.

Securities reconciliation workflows that fit well in Cointab

Cointab is flexible enough to support several securities-related processes, including:

• Trade reconciliation
• Settlement reconciliation
• Broker statement reconciliation
• Custodian reconciliation
• Cash reconciliation tied to securities activity
• Position or holdings reconciliation
• Fee and adjustment review

The same platform can be configured for a standard reconciliation template or a custom workflow with business-specific fields and rules.

Automation for recurring securities reconciliation

For teams that reconcile on a recurring schedule, Cointab can support automated data input through email, SFTP, or API. That means the reconciliation does not always depend on manual file uploads.

Cointab can also run reconciliation on a schedule, prepare the report, and send outputs onward through email, SFTP, or API if the workflow requires downstream updates.

This is especially useful when securities-related files arrive daily, after close, or on a defined settlement cycle.

Team-based reconciliation workflows

Securities reconciliation often involves more than one reviewer. Cointab supports shared workspaces with roles and access control so finance, operations, and audit teams can work from the same reconciliation history instead of passing spreadsheets around.

That makes it easier to understand:

• Who ran the reconciliation
• Which files were used
• What was matched
• What stayed open
• What action was taken next

A more controlled way to reconcile securities data

For finance teams responsible for financial accuracy, securities reconciliation is not just a matching exercise. It is part of close, controls, exception management, and reporting discipline.

Cointab provides a structured way to compare two sides of the data, review exceptions clearly, and reuse the same reconciliation process over time.

Frequently asked questions

What can securities reconciliation software match?

It can match internal trade, settlement, cash, and position records against broker, custodian, bank, or statement data. The exact fields depend on how the reconciliation is configured.

Can Cointab handle partial matches and exceptions?

Yes. Cointab separates fully matched, partially matched, unmatched, and skipped records so finance teams can focus on the exceptions that need review.

Can the same securities reconciliation setup be reused?

Yes. Once configured, a reconciliation can be reused for future periods instead of being rebuilt each time.

Can securities reconciliation be automated?

Yes. Cointab supports automated data input and scheduled reconciliation runs through email, SFTP, or API-based workflows.

Is manual review still possible?

Yes. If a transaction cannot be matched confidently by the system, users can manually match records when they have the right business context.