Sage Intacct ERP Reconciliation with Cointab

Sage Intacct ERP reconciliation helps finance teams compare records in the ERP with website, payment gateway, bank, or settlement data to find missing transactions, amount differences, and other exceptions. Cointab provides a structured reconciliation workflow so teams can upload files, map fields, run matching rules, review exceptions, and export audit-ready reports.

Why Sage Intacct ERP reconciliation matters

ERP data often needs to be checked against external records before month-end close, audit review, or internal reporting. Even when finance processes are well controlled, differences can still appear because of:

• delayed postings
• cancelled transactions
• underpayments or overpayments
• refunds and chargebacks
• settlement deductions and fees
• missing or duplicate records
• data formatting differences across systems

When reconciliation is still handled in spreadsheets, teams may rely on VLOOKUPs, filters, and manual checks that are hard to audit and time-consuming to repeat. Cointab replaces that process with a reusable reconciliation workflow designed for finance operations.

How Cointab works for Sage Intacct ERP reconciliation

Cointab uses a Side A and Side B model:

• Side A holds the records your business expects to be correct, such as Sage Intacct ERP exports, internal sales reports, or ledger data.
• Side B holds external records from payment gateways, bank statements, marketplaces, delivery partners, vendors, or customers.

A typical Sage Intacct ERP reconciliation workflow looks like this:

1. Upload Sage Intacct ERP exports and the external report.
2. Map required fields such as date, amount, and identifiers.
3. Add supporting data if needed, such as order metadata, fee files, or mapping files.
4. Create derived columns when you need cleaned or calculated values.
5. Run reconciliation manually or on a schedule.
6. Review matched, partially matched, unmatched, and skipped transactions.
7. Download the Excel reconciliation report.

Common Sage Intacct reconciliation scenarios

ERP vs website

Finance teams often reconcile ERP sales data against website order reports. This helps identify orders that were recorded in one system but not the other, as well as differences caused by cancellations, refunds, or partial captures.

ERP vs payment gateway

A common use case is matching Sage Intacct ERP exports against payment gateway reports. This helps finance teams review:

• fully matched payments
• orders where the amount is lower or higher on one side
• transactions that appear in the ERP but not in the gateway report
• gateway records that do not appear in the ERP

ERP vs bank statement

Bank reconciliation remains one of the most important finance workflows. Cointab can compare books or ERP exports with bank statements to identify deposits, payouts, reversals, and open items that need review.

ERP vs settlement or payout reports

For businesses that receive settlements from marketplaces or payment service providers, Sage Intacct exports can be reconciled against settlement statements to track deductions, fees, timing differences, and missing payouts.

What happens during matching

Cointab’s reconciliation engine applies structured logic to compare records across both sides. It supports common finance matching patterns such as:

• one-to-one matches
• one-to-many matches
• many-to-one matches
• many-to-many matches
• net-to-net comparisons
• partial matches
• contra-style matching where relevant

The platform can compare transactions using identifiers such as:

• order ID
• transaction ID
• invoice number
• payment reference
• UTR
• settlement ID
• bank reference
• custom business identifiers

This gives finance teams more flexibility than basic spreadsheet matching when the data does not line up perfectly across systems.

How exceptions are handled

After structured matching is complete, Cointab groups the remaining items so finance teams can focus on exceptions instead of every row.

Fully matched

These are transactions where the identifier and amount match according to the configured reconciliation logic.

Partially matched

These records are related, but the amounts do not match exactly. This often points to fees, rounding, deductions, returns, or incomplete settlement data.

Unmatched

These are records found on one side but not the other. They may indicate missing postings, timing gaps, or data issues that need follow-up.

Skipped

Skipped transactions are rows that were excluded because of invalid data, missing required fields, duplicates, or other file issues. Showing skipped items helps finance teams understand what was not included in the report.

Supporting tools for finance teams

Cointab is designed to support more than simple matching. Finance teams can also use:

• supporting data to enrich or prepare reports before reconciliation
• AI formula builder to create derived columns from natural language instructions
• manual match for cases where the system cannot confidently match a transaction
• missed file upload and report refresh when a late report arrives after the initial run
• filters and drill-down views to investigate open items in detail

This is especially useful for teams that manage recurring reconciliations across multiple periods or reporting cycles.

Reusable and automated reconciliation workflows

Once a Sage Intacct ERP reconciliation is configured, the same setup can be reused for future periods. Teams do not need to rebuild the workflow each month.

Cointab also supports recurring automation through:

• email-based file delivery
• SFTP-based file transfer
• API-based data movement
• scheduled reconciliation runs
• automated output delivery back to internal systems

That means finance teams can set up the reconciliation once and use it repeatedly for daily, weekly, monthly, quarterly, or year-end workflows.

What the reconciliation report includes

After the run is completed, users can review a report dashboard with:

• total summary
• fully matched records
• partially matched records
• unmatched records
• skipped records
• transaction-level tables
• detailed matched views
• filters for analysis
• Excel report download

This makes the output useful for internal review, audit preparation, and partner follow-up.

Why finance teams use Cointab for Sage Intacct ERP reconciliation

Cointab helps finance teams move from manual spreadsheet checks to a structured reconciliation process that is easier to repeat and review. The main benefits are:

• less manual work
• more consistent matching logic
• clearer exception handling
• reusable configurations for recurring reconciliations
• audit-friendly reporting
• better visibility into open items
• simpler collaboration across finance teams

For Sage Intacct users, that means reconciliation becomes part of a controlled finance workflow rather than a one-off spreadsheet exercise.