Reconciliation Automation for Financial Processes
Cointab is an AI-assisted financial reconciliation platform built for finance teams that need to match internal records with external records, identify discrepancies, and produce audit-ready reconciliation reports. It helps teams move beyond manual Excel-based checks and into a structured workflow that is easier to reuse, review, and scale.
What Cointab helps finance teams do
Cointab supports transaction matching across many reconciliation scenarios, including bank reconciliation, payment reconciliation, settlement reconciliation, vendor reconciliation, customer reconciliation, and marketplace reconciliation. The platform is designed for high-volume finance operations where records must be compared across multiple systems.
Typical workflows include:
- Sales vs payment gateway reconciliation
- Marketplace sales vs settlement reconciliation
- Bank statement vs books reconciliation
- COD delivery partner reconciliation
- Vendor ledger vs vendor statement reconciliation
- ERP exports vs internal operational reports
Instead of rebuilding the same spreadsheet logic every month, teams can configure a reconciliation once and reuse it for future periods.
How the reconciliation workflow works
Cointab follows a clear Side A and Side B model:
- Side A contains the records your business expects to be correct, such as sales reports, ledgers, ERP exports, or internal order data.
- Side B contains external records received from banks, payment gateways, marketplaces, vendors, delivery partners, or other third parties.
A typical workflow looks like this:
- Upload CSV, XLS, or XLSX files for Side A and Side B.
- Map key fields such as date, amount, and identifier columns.
- Optionally upload supporting data for lookups, merging, enrichment, or calculation.
- Create derived columns with AI-generated Excel-style formulas when needed.
- Run reconciliation manually or on a schedule.
- Review fully matched, partially matched, unmatched, and skipped records.
- Download the Excel reconciliation report.
- Reuse the same setup for future reconciliation runs.
This workflow gives finance teams a repeatable way to manage reconciliation without depending on ad hoc spreadsheet work.
Popular reconciliations and custom workflows
Cointab supports two ways to configure reconciliation.
Popular reconciliations
Popular reconciliations are pre-built templates for standard partner reports. These are useful when the external report format is consistent across customers.
Examples include:
- Sales vs PG
- Bank vs Books
- Marketplace vs Settlement
- COD Delivery Partner vs Sales
- Amazon MTR vs Disbursement
- Myntra Sales vs Payment
- Flipkart Sales vs Payment
In these workflows, Cointab already defines the file structure, data preparation logic, and matching logic. The finance team uploads the files, selects the period, and runs reconciliation.
Custom reconciliations
Custom reconciliations are built for business-specific processes. These are useful when the reports, identifiers, or matching logic are unique to the company.
Examples include:
- Internal sales report vs Cashfree, Razorpay, or Stripe reports
- ERP sales vs marketplace settlement
- Books vs bank statement
- Vendor ledger vs vendor statement
- Order report vs COD delivery partner reports
Custom reconciliations can be reused across future periods once the workflow is configured.
Matching logic and exception handling
Cointab uses structured reconciliation logic to match records across sides. It supports a range of matching patterns, including:
- One-to-one matching
- One-to-many matching
- Many-to-one matching
- Many-to-many matching
- Net-to-net matching
- Contra matching
- Partial matching
The platform can compare identifiers using different methods, such as equals, contains, similar, and subset-based matching. This is useful when business references do not always appear in the same format across systems.
After structured matching is complete, Cointab can analyze remaining open items using AI. This helps finance teams investigate exceptions such as:
- Missing or partial identifiers
- Slight differences in descriptions
- Unstructured partner references
- Incomplete external records
- Complex grouping scenarios
- Possible missing files or delayed reports
The platform keeps the output reviewable and conservative. If evidence is not strong enough, the item can remain unmatched instead of being forced into a weak match.
Reporting that is clear and audit-friendly
Once reconciliation is complete, teams can review a dashboard that separates results into:
- Fully matched records
- Partially matched records
- Unmatched records
- Skipped records
This makes it easier to focus on exceptions rather than reviewing every transaction manually.
The report view includes transaction-level tables, filters, and matched transaction details. Finance teams can also download Excel reports for internal review, audit support, partner follow-up, and period-end close.
Skipped records are visible as well, so users can see what was excluded and why. This helps maintain transparency in the reconciliation process.
Derived columns, supporting data, and AI assistance
Cointab lets users add supporting data and derived columns to prepare records before reconciliation.
Supporting data can be used for tasks such as:
- Lookup and enrichment
- Merging multiple reports
- Adding product, customer, or vendor details
- Calculating fees, taxes, or net amounts
- Pulling in order metadata or mapping files
Derived columns are calculated fields built from existing columns. Users can create them with AI by describing the logic in plain language, and Cointab generates an Excel-style formula.
This is helpful for finance teams that need to standardize identifiers, derive net values, or build matching fields without manually writing formulas.
Manual match and missed file handling
Not every exception can be matched automatically. Cointab includes a manual match option for items that require human review. This is useful when the business context is known but the records are incomplete or the identifiers are missing.
If a file was missed, users can upload it under the same reconciliation and refresh the report. This is important for finance operations where partner files may arrive late or out of sequence.
Automation for recurring finance operations
Once a reconciliation is configured, Cointab can support recurring automation through email, SFTP, and API integrations. That means finance teams can automate data collection, schedule reconciliation runs, and push outputs back to internal systems.
This is useful for teams that need to:
- Run daily, weekly, monthly, or period-end reconciliations
- Reduce manual file uploads
- Keep internal finance or accounting systems updated
- Standardize recurring workflows across periods
- Track reconciliation history in one shared workspace
Cointab also supports team-based workspaces with roles, permissions, and audit logs, so multiple users can work from the same reconciliation history instead of passing spreadsheets around.
Why finance teams use Cointab
Cointab is built for teams that want a transparent, reusable reconciliation process. It helps them:
- Compare Side A and Side B data in a structured way
- Reduce manual spreadsheet work
- Handle matched, partially matched, unmatched, and skipped items clearly
- Reuse the same setup across future periods
- Support audit-ready reporting and follow-up
- Automate recurring reconciliation workflows where needed
For finance leaders, that means better control over reconciliation operations and a clearer view of what has matched, what is open, and what needs attention.
