Popular reconciliation template
Sales vs Cashfree Reconciliation
Reconcile internal sales or order records with Cashfree transaction and settlement reports to match payments, refunds, fees, deductions, settlements, and payout amounts in one structured workflow.
View demo reportReconcile sales records with Cashfree payments and settlements
Your sales report may show expected orders and collections, while Cashfree reports show actual payment transactions, refunds, fees, settlements, deductions, and payouts. Cointab helps bring both sides into a clear reconciliation report.
The Sales vs Cashfree reconciliation helps finance teams compare internal sales, order, or invoice data with Cashfree transaction and settlement reports.
This helps finance teams answer questions such as:
- Which sales orders were successfully paid through Cashfree?
- Which orders are present in sales but missing in Cashfree?
- Which Cashfree transactions do not have a matching internal order?
- Which payments were refunded, reversed, failed, or adjusted?
- Which Cashfree settlements match expected sales collections?
- Which fees, taxes, or deductions explain the payout difference?
- Which transactions were paid in one period but settled in another?
- Which items need follow-up, internal correction, or payment gateway review?
This template is useful for eCommerce brands, D2C companies, SaaS businesses, app-based businesses, payment-heavy companies, finance teams, and accounting teams that need a repeatable Cashfree reconciliation process.
Required files for this template
Cointab's ready-made workflow is designed around internal sales data and standard Cashfree reports used for transaction, refund, settlement, fee, and payout reconciliation.
| Data source | Example records |
|---|---|
| Sales / Order Report | Used as the internal source-of-truth report containing order IDs, invoice numbers, customer details, payment status, order amount, tax amount, and expected collection values. |
| Cashfree Transaction Report | Used to compare sales records with Cashfree payment transactions such as successful payments, failed payments, reversals, refunds, and payment references. |
| Cashfree Settlement / Payout Report | Used to compare expected collections with Cashfree settlement, payout, or transfer amounts. |
| Refund / Reversal Report | Used where refunds, failed payments, cancellations, reversals, disputes, or customer adjustments need to be reconciled separately or enriched into the workflow. |
| Bank Statement | Optional, but useful if the finance team also wants to compare Cashfree payouts with actual bank credits. |
| Internal ERP / Books Report | Optional, but useful if the finance team wants to compare sales and Cashfree data with accounting, ERP, or books records. |
| Supporting Data | Optional supporting files for customer mapping, order mapping, tax mapping, payment method mapping, fee logic, channel mapping, store mapping, UTR mapping, or other enrichment. |
What Cointab matches in Cashfree reconciliation
Cointab compares order, payment, refund, settlement, fee, deduction, and payout information across sales and Cashfree reports.
Sales and order records
Match internal sales or order records with corresponding Cashfree payment transactions.
Payment transaction references
Compare order IDs, invoice numbers, Cashfree transaction IDs, payment IDs, UTRs, settlement references, customer references, and merchant references across both sides.
Refunds and reversals
Identify whether refunded, reversed, failed, cancelled, or adjusted transactions are correctly reflected against internal sales records.
Fees and deductions
Track Cashfree fees, gateway charges, taxes, adjustments, disputes, or other deductions where available.
Settlement and payout amounts
Compare expected sales collections with Cashfree settlement and payout records.
Bank credits, if added
If bank statements are included, Cointab can also compare Cashfree payouts with actual bank receipts.
Internal records, if added
If ERP, books, billing, POS, or accounting reports are included, Cointab can compare sales and Cashfree records against the company's internal accounting data.
Common Cashfree reconciliation exceptions
Cointab helps finance teams focus on differences instead of manually checking every order, payment, refund, and settlement line.
Sale not found in Cashfree
A sale appears in the internal sales report, but no matching Cashfree payment transaction is found.
Cashfree payment without matching sale
A Cashfree transaction exists, but there is no clear matching sales order, invoice, or internal record.
Amount mismatch
The order or transaction reference matches, but the sales amount and Cashfree amount are different.
Refund or reversal difference
A refund, reversal, cancellation, failed payment, or dispute does not match expected records.
Settlement shortfall
The payment was captured through Cashfree, but the settled or payout amount is lower than expected.
Fee or deduction difference
Cashfree fees, gateway charges, taxes, adjustments, or other deductions explain part of the settlement difference.
Settlement timing difference
A transaction belongs to one sales period but is settled in a later Cashfree payout cycle.
Duplicate or repeated entry
The same order, payment, refund, or settlement appears more than once or is included in multiple files.
Missing or unclear reference
Order ID, invoice number, Cashfree transaction ID, payment ID, UTR, settlement reference, or merchant reference is missing, incomplete, or appears inside a description field.
Skipped record
A row cannot be reconciled because required data is missing, invalid, duplicate, or unusable.
How this ready-made reconciliation works
Cointab pre-configures the workflow so your team does not need to rebuild the Cashfree reconciliation setup every period.
Select the template
Choose Sales vs Cashfree from popular reconciliations.
Select the period
Choose the month, quarter, year, lifetime period, or custom period you want to reconcile.
Upload sales and Cashfree reports
Upload the sales or order report, Cashfree transaction report, settlement or payout report, refund report, and any supporting files required for the workflow.
Validate file format
Cointab checks whether the uploaded files match the expected structure and highlights missing or incorrect columns.
Run reconciliation
Cointab applies predefined data preparation and matching logic for sales and Cashfree data.
Review output
View fully matched, partially matched, unmatched, and skipped records.
Download or automate
Download the Excel report, or automate future data input and output through email, SFTP, or APIs.
Structured matching first, AI assistance for difficult cases
Cointab applies structured reconciliation logic first, then uses AI to help with difficult open transactions where fixed rules are not enough.
Structured matching
Structured matching can use:
Matching scenarios
One-to-one
One sales order matches one Cashfree payment transaction.
One-to-many
One sales order maps to multiple Cashfree records such as payment, fee, tax, refund, reversal, or settlement entries.
Many-to-one
Multiple sales records are grouped into one Cashfree settlement or payout.
Many-to-many
Multiple sales records and multiple Cashfree records are grouped and compared.
Partial matching
Identifiers match, but amounts differ.
Net and contra matching
Sales, payments, refunds, reversals, fees, deductions, and adjustments are netted where required.
AI-assisted transaction matching
After structured rules run, AI helps match difficult open transactions where:
- References are incomplete
- Descriptions are messy
- Cashfree settlement details contain embedded references
- Refund or reversal entries do not directly map to sales
- UTRs or payment references are present in different fields
- Amounts require contextual understanding
- Gateway-side descriptions are inconsistent
- Internal order references are present in different fields
- Multiple possible matches exist
AI exception analysis
For transactions that remain open, AI can help identify possible reasons such as:
AI assists matching and exception review, but Cointab keeps reconciliation transparent, reviewable, and audit-friendly.
Audit-ready Cashfree reconciliation reports
Cointab gives your team a clear report showing which sales records and Cashfree transactions matched, partially matched, remained unmatched, or were skipped.
Report categories
Fully matched
Sales and Cashfree records where identifiers and amounts match.
Partially matched
Records where identifiers match but amounts differ.
Unmatched in sales
Cashfree transactions that do not clearly match internal sales, order, invoice, or accounting records.
Unmatched in Cashfree
Sales records where no matching Cashfree payment, refund, settlement, or payout record is found.
Skipped
Records excluded due to missing, invalid, duplicate, incomplete, or unusable data.
Report capabilities
- Summary cards
- Transaction-level details
- Filters for review
- Difference amounts
- Matched transaction drill-down
- Manual match
- Undo manual match
- Excel export
- Audit-friendly output
Automate recurring Cashfree reconciliation
Once this workflow is stable, Cointab can automate file input, reconciliation runs, and output delivery.
Bring data into Cointab
Data can be received or pulled through:
Run automatically
Schedule reconciliation:
Push output back
Send reconciliation output to:
- Matched sales records
- Matched Cashfree transactions
- Unmatched sales records
- Unmatched Cashfree records
- Refund and reversal differences
- Fee and deduction differences
- Settlement shortfalls
- UTR mismatch records
- Open items
- Suggested actions
- Excel reconciliation report
- Structured API output
View a Cashfree reconciliation demo report
See how Cointab presents Sales vs Cashfree output with matched, partially matched, unmatched, and skipped transactions.
Sales vs Cashfree Demo
Explore a sample report showing sales records, Cashfree transactions, refunds, reversals, fees, settlements, payout records, and open items.
View demo reportExplore related payment gateway reconciliations
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View templateBuilt for finance teams reconciling sales and Cashfree data
This template is useful for teams that regularly reconcile sales records, Cashfree transactions, refunds, fees, settlements, payouts, payment references, and bank credits.
eCommerce brands
For brands matching online orders with Cashfree payments, refunds, settlements, and payouts.
D2C companies
For teams checking whether customer payments collected through Cashfree match expected sales values.
SaaS and digital businesses
For businesses reconciling subscriptions, online payments, customer collections, refunds, and Cashfree payouts.
App-based businesses
For companies that accept payments through app or website flows and need to match transactions with internal order records.
Finance teams
For teams reviewing payment collections, settlement differences, gateway deductions, and open items.
Accounting teams
For teams preparing payment reconciliation reports for month-end close, books, and audit.
Payment operations teams
For teams investigating failed payments, refunds, reversals, settlement delays, and Cashfree-side deductions.
Outsourced finance teams
For accounting firms or finance operations teams handling Cashfree reconciliation for multiple clients.
Trusted by teams handling payment gateway reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across sales systems, payment gateways, banks, marketplaces, partners, and internal systems.
“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
Sales vs Cashfree FAQs
Start Sales vs Cashfree reconciliation
Use Cointab's ready-made Cashfree reconciliation workflow to match sales, payments, refunds, settlements, and payouts, review exceptions, and export audit-ready reports.
View demo reportReady-made workflow · Reusable every period · Manual upload and automation supported