Popular reconciliation template
Sales vs Stripe Reconciliation
Reconcile internal sales with Stripe payment, refund, fee, dispute, settlement, and payout reports in one structured workflow.
View demo reportReconcile internal sales with Stripe payments and payouts
Stripe reports can include payments, refunds, fees, disputes, adjustments, balance movements, settlements, and payouts. Cointab helps bring these into a clear reconciliation report.
The Sales vs Stripe reconciliation helps finance teams compare internal sales or order records with payment and payout data received from Stripe.
This helps finance teams answer questions such as:
- Which sales were successfully paid through Stripe?
- Which internal orders are missing in Stripe?
- Which Stripe payments do not have a matching internal sale?
- Which refunds, disputes, or chargebacks reduced the payout?
- Which fees or adjustments explain the difference between gross sales and net payout?
- Which transactions were paid in one period but settled in another?
- Which items need follow-up or internal review?
This template is useful for eCommerce brands, SaaS companies, subscription businesses, online platforms, and finance teams that need a repeatable Stripe reconciliation process.
Required files for this template
Cointab's ready-made workflow is designed around internal sales records and standard Stripe reports used for payment, refund, fee, settlement, and payout reconciliation.
| Data source | Example records |
|---|---|
| Sales / Order Report | Used as the internal source-of-truth report containing orders, invoices, customers, amounts, dates, payment status, and internal references. |
| Stripe Payment Report | Used to compare internal sales records with Stripe payment transactions, payment IDs, customer references, amounts, and transaction status. |
| Stripe Payout / Settlement Report | Used to compare Stripe payment activity with payout-level data and final amounts received in the bank. |
| Stripe Refund Report | Used where customer refunds need to be reconciled against internal return, cancellation, or refund records. |
| Stripe Fee / Balance Report | Used where Stripe fees, adjustments, processing charges, currency conversion, or balance movements need to explain payout differences. |
| Dispute / Chargeback Report | Used where disputes, chargebacks, reversals, or dispute fees need to be reviewed separately or enriched into the workflow. |
| Internal ERP / Books Report | Optional, but useful if the finance team also wants to compare sales and Stripe data with accounting, ERP, revenue, or receivable records. |
| Supporting Data | Optional supporting files for customer mapping, subscription mapping, invoice mapping, product mapping, tax logic, currency conversion, or other enrichment. |
What Cointab matches in Stripe reconciliation
Cointab compares sales, payment, refund, fee, dispute, settlement, and payout information across internal and Stripe reports.
Sales and payment records
Match internal sales, orders, or invoices with corresponding Stripe payment transactions.
Refunds and cancellations
Identify whether refunds, cancellations, and customer credits are correctly reflected in Stripe and internal records.
Fees and deductions
Track Stripe processing fees, dispute fees, adjustment charges, currency conversion differences, and other deductions where available.
Settlement and payout amounts
Compare expected payment collections with actual Stripe payouts and amounts received.
Disputes and chargebacks
Review disputed payments, chargebacks, reversals, and related adjustments that affect net payout.
Bank and books records, if added
If bank statements, ERP, or books data are included, Cointab can also compare Stripe payout records against bank credits and accounting entries.
Common Stripe reconciliation exceptions
Cointab helps finance teams focus on differences instead of manually reviewing every Stripe transaction.
Sale not found in Stripe
A sale appears in the internal sales or order report but is not found in the Stripe payment report for the selected period.
Stripe payment without matching sale
A Stripe payment appears without a clear matching order, invoice, or internal sales record.
Amount mismatch
The transaction reference matches, but the internal sale amount and Stripe payment amount are different.
Refund difference
A refund appears in Stripe but does not match the internal refund, return, cancellation, or credit record.
Fee or deduction difference
Stripe fees, dispute fees, currency conversion, taxes, or adjustments explain part of the difference between gross sales and net payout.
Payout timing difference
A payment belongs to one period but is paid out or settled in a later Stripe payout cycle.
Dispute or chargeback difference
A disputed transaction, chargeback, reversal, or dispute fee affects the payout but is not clearly reflected in internal records.
Duplicate or repeated entry
The same order, payment, refund, or payout entry appears more than once or is included in multiple files.
Missing or unclear reference
Order ID, invoice number, payment ID, customer reference, payout ID, or transaction reference is missing, incomplete, or appears inside a description field.
Skipped record
A row cannot be reconciled because required data is missing, invalid, duplicate, incomplete, or unusable.
How this ready-made reconciliation works
Cointab pre-configures the workflow so your team does not need to rebuild the Stripe reconciliation setup every period.
Select the template
Choose Sales vs Stripe from popular reconciliations.
Select the period
Choose the month, quarter, year, lifetime period, or custom period you want to reconcile.
Upload sales and Stripe reports
Upload your sales or order report, Stripe payment report, and any required payout, refund, fee, dispute, or supporting files.
Validate file format
Cointab checks whether the uploaded files match the expected structure and highlights missing or incorrect columns.
Run reconciliation
Cointab applies predefined data preparation and matching logic for sales and Stripe data.
Review output
View fully matched, partially matched, unmatched, and skipped records.
Download or automate
Download the Excel report, or automate future data input and output through email, SFTP, or APIs.
Structured matching first, AI assistance for difficult cases
Cointab applies structured reconciliation logic first, then uses AI to help with difficult open transactions where fixed rules are not enough.
Structured matching
Structured matching can use:
Matching scenarios
One-to-one
One internal sale or invoice matches one Stripe payment.
One-to-many
One sale maps to multiple Stripe records such as payment, fee, refund, adjustment, or payout entries.
Many-to-one
Multiple sales or payments are grouped into one Stripe payout.
Many-to-many
Multiple internal records and multiple Stripe records are grouped and compared.
Partial matching
Identifiers match, but amounts differ.
Net and contra matching
Sales, refunds, disputes, fees, adjustments, and payouts are netted where required.
AI-assisted transaction matching
After structured rules run, AI helps match difficult open transactions where:
- References are incomplete
- Descriptions are messy
- Stripe descriptions contain embedded order or invoice references
- Refund or dispute entries do not directly map to sales
- Amounts require contextual understanding
- Payment and payout dates fall in different periods
- Multiple possible matches exist
AI exception analysis
For transactions that remain open, AI can help identify possible reasons such as:
AI assists matching and exception review, but Cointab keeps reconciliation transparent, reviewable, and audit-friendly.
Audit-ready Stripe reconciliation reports
Cointab gives your team a clear report showing which sales and Stripe transactions matched, partially matched, remained unmatched, or were skipped.
Report categories
Fully matched
Sales and Stripe records where identifiers and amounts match.
Partially matched
Records where identifiers match but amounts differ.
Unmatched in sales report
Transactions present in the internal sales report but not found in Stripe.
Unmatched in Stripe
Stripe payments, refunds, fees, disputes, or payout records that do not clearly match internal sales records.
Skipped
Records excluded due to missing, invalid, duplicate, incomplete, or unusable data.
Report capabilities
- Summary cards
- Transaction-level details
- Filters for review
- Difference amounts
- Matched transaction drill-down
- Manual match
- Undo manual match
- Excel export
- Audit-friendly output
Automate recurring Stripe reconciliation
Once this workflow is stable, Cointab can automate file input, reconciliation runs, and output delivery.
Bring data into Cointab
Data can be received or pulled through:
Run automatically
Schedule reconciliation:
Push output back
Send reconciliation output to:
- Matched Stripe payments
- Unmatched sales records
- Unmatched Stripe records
- Refund differences
- Dispute or chargeback differences
- Fee or deduction differences
- Payout differences
- Open items
- Suggested actions
- Excel reconciliation report
- Structured API output
View a Stripe reconciliation demo report
See how Cointab presents Sales vs Stripe output with matched, partially matched, unmatched, and skipped transactions.
Sales vs Stripe Demo
Explore a sample report showing sales, Stripe payments, refunds, fees, disputes, payouts, and open items.
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View templateBuilt for teams reconciling Stripe payments and payouts
This template is useful for teams that regularly reconcile sales, refunds, fees, disputes, settlements, and Stripe payouts.
eCommerce brands
For brands using Stripe to collect website or app payments and reconciling payments with orders, refunds, and payouts.
SaaS companies
For subscription or invoice-based businesses that need to match Stripe payments with billing, revenue, and customer records.
Finance teams
For teams handling high-volume payment, refund, fee, and payout data across Stripe and internal systems.
Accounting teams
For teams preparing reconciliation reports for month-end close, books, revenue review, and audit.
Outsourced finance teams
For accounting firms or finance operations teams handling Stripe reconciliation for multiple clients.
Trusted by teams handling payment gateway reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across payment gateways, marketplaces, banks, partners, and internal systems.
“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
Sales vs Stripe FAQs
Start Sales vs Stripe reconciliation
Use Cointab's ready-made Stripe reconciliation workflow to match sales, identify payment and payout differences, review exceptions, and export audit-ready reports.
View demo reportReady-made workflow · Reusable every period · Manual upload and automation supported