Popular reconciliation template
Sales vs PayU Reconciliation
Reconcile internal sales or order records with PayU transaction and settlement reports to match payments, refunds, fees, deductions, settlements, and payout amounts in one structured workflow.
View demo reportReconcile sales records with PayU payments and settlements
Your sales report may show expected orders and collections, while PayU reports show actual payment transactions, refunds, fees, settlements, deductions, and payouts. Cointab helps bring both sides into a clear reconciliation report.
The Sales vs PayU reconciliation helps finance teams compare internal sales, order, or invoice data with PayU transaction and settlement reports.
This helps finance teams answer questions such as:
- Which sales orders were successfully paid through PayU?
- Which orders are present in sales but missing in PayU?
- Which PayU transactions do not have a matching internal order?
- Which payments were refunded, reversed, failed, or adjusted?
- Which PayU settlements match expected sales collections?
- Which fees, taxes, or deductions explain the payout difference?
- Which transactions were paid in one period but settled in another?
- Which items need follow-up, internal correction, or payment gateway review?
This template is useful for eCommerce brands, D2C companies, SaaS businesses, payment-heavy companies, finance teams, and accounting teams that need a repeatable PayU reconciliation process.
Required files for this template
Cointab's ready-made workflow is designed around internal sales data and standard PayU reports used for transaction, refund, settlement, fee, and payout reconciliation.
| Data source | Example records |
|---|---|
| Sales / Order Report | Used as the internal source-of-truth report containing order IDs, invoice numbers, customer details, payment status, order amount, tax amount, and expected collection values. |
| PayU Transaction Report | Used to compare sales records with PayU payment transactions such as successful payments, failed payments, reversals, and payment references. |
| PayU Settlement / Payout Report | Used to compare expected collections with PayU settlement, payout, or transfer amounts. |
| Refund / Reversal Report | Used where refunds, failed payments, cancellations, reversals, chargebacks, or customer adjustments need to be reconciled separately or enriched into the workflow. |
| Bank Statement | Optional, but useful if the finance team also wants to compare PayU payouts with actual bank credits. |
| Internal ERP / Books Report | Optional, but useful if the finance team wants to compare sales and PayU data with accounting, ERP, or books records. |
| Supporting Data | Optional supporting files for customer mapping, order mapping, tax mapping, payment method mapping, fee logic, channel mapping, store mapping, or other enrichment. |
What Cointab matches in PayU reconciliation
Cointab compares order, payment, refund, settlement, fee, deduction, and payout information across sales and PayU reports.
Sales and order records
Match internal sales or order records with corresponding PayU payment transactions.
Payment transaction references
Compare order IDs, invoice numbers, PayU transaction IDs, payment IDs, UTRs, settlement references, and customer references across both sides.
Refunds and reversals
Identify whether refunded, reversed, failed, cancelled, or adjusted transactions are correctly reflected against internal sales records.
Fees and deductions
Track PayU fees, gateway charges, taxes, chargebacks, adjustments, or other deductions where available.
Settlement and payout amounts
Compare expected sales collections with PayU settlement and payout records.
Bank credits, if added
If bank statements are included, Cointab can also compare PayU payouts with actual bank receipts.
Internal records, if added
If ERP, books, billing, or accounting reports are included, Cointab can compare sales and PayU records against the company's internal accounting data.
Common PayU reconciliation exceptions
Cointab helps finance teams focus on differences instead of manually checking every order, payment, refund, and settlement line.
Sale not found in PayU
A sale appears in the internal sales report, but no matching PayU payment transaction is found.
PayU payment without matching sale
A PayU transaction exists, but there is no clear matching sales order, invoice, or internal record.
Amount mismatch
The order or transaction reference matches, but the sales amount and PayU amount are different.
Refund or reversal difference
A refund, reversal, cancellation, failed payment, or chargeback does not match expected records.
Settlement shortfall
The payment was captured through PayU, but the settled or payout amount is lower than expected.
Fee or deduction difference
PayU fees, gateway charges, taxes, chargebacks, or other deductions explain part of the settlement difference.
Settlement timing difference
A transaction belongs to one sales period but is settled in a later PayU payout cycle.
Duplicate or repeated entry
The same order, payment, refund, or settlement appears more than once or is included in multiple files.
Missing or unclear reference
Order ID, invoice number, PayU transaction ID, payment ID, UTR, or settlement reference is missing, incomplete, or appears inside a description field.
Skipped record
A row cannot be reconciled because required data is missing, invalid, duplicate, or unusable.
How this ready-made reconciliation works
Cointab pre-configures the workflow so your team does not need to rebuild the PayU reconciliation setup every period.
Select the template
Choose Sales vs PayU from popular reconciliations.
Select the period
Choose the month, quarter, year, lifetime period, or custom period you want to reconcile.
Upload sales and PayU reports
Upload the sales or order report, PayU transaction report, settlement or payout report, refund report, and any supporting files required for the workflow.
Validate file format
Cointab checks whether the uploaded files match the expected structure and highlights missing or incorrect columns.
Run reconciliation
Cointab applies predefined data preparation and matching logic for sales and PayU data.
Review output
View fully matched, partially matched, unmatched, and skipped records.
Download or automate
Download the Excel report, or automate future data input and output through email, SFTP, or APIs.
Structured matching first, AI assistance for difficult cases
Cointab applies structured reconciliation logic first, then uses AI to help with difficult open transactions where fixed rules are not enough.
Structured matching
Structured matching can use:
Matching scenarios
One-to-one
One sales order matches one PayU payment transaction.
One-to-many
One sales order maps to multiple PayU records such as payment, fee, tax, refund, chargeback, or settlement entries.
Many-to-one
Multiple sales records are grouped into one PayU settlement or payout.
Many-to-many
Multiple sales records and multiple PayU records are grouped and compared.
Partial matching
Identifiers match, but amounts differ.
Net and contra matching
Sales, payments, refunds, reversals, fees, chargebacks, deductions, and adjustments are netted where required.
AI-assisted transaction matching
After structured rules run, AI helps match difficult open transactions where:
- References are incomplete
- Descriptions are messy
- PayU settlement details contain embedded references
- Refund or chargeback entries do not directly map to sales
- Amounts require contextual understanding
- Gateway-side descriptions are inconsistent
- Internal order references are present in different fields
- Multiple possible matches exist
AI exception analysis
For transactions that remain open, AI can help identify possible reasons such as:
AI assists matching and exception review, but Cointab keeps reconciliation transparent, reviewable, and audit-friendly.
Audit-ready PayU reconciliation reports
Cointab gives your team a clear report showing which sales records and PayU transactions matched, partially matched, remained unmatched, or were skipped.
Report categories
Fully matched
Sales and PayU records where identifiers and amounts match.
Partially matched
Records where identifiers match but amounts differ.
Unmatched in sales
PayU transactions that do not clearly match internal sales, order, invoice, or accounting records.
Unmatched in PayU
Sales records where no matching PayU payment, refund, settlement, or payout record is found.
Skipped
Records excluded due to missing, invalid, duplicate, incomplete, or unusable data.
Report capabilities
- Summary cards
- Transaction-level details
- Filters for review
- Difference amounts
- Matched transaction drill-down
- Manual match
- Undo manual match
- Excel export
- Audit-friendly output
Automate recurring PayU reconciliation
Once this workflow is stable, Cointab can automate file input, reconciliation runs, and output delivery.
Bring data into Cointab
Data can be received or pulled through:
Run automatically
Schedule reconciliation:
Push output back
Send reconciliation output to:
- Matched sales records
- Matched PayU transactions
- Unmatched sales records
- Unmatched PayU records
- Refund and reversal differences
- Chargeback differences
- Fee and deduction differences
- Settlement shortfalls
- Open items
- Suggested actions
- Excel reconciliation report
- Structured API output
View a PayU reconciliation demo report
See how Cointab presents Sales vs PayU output with matched, partially matched, unmatched, and skipped transactions.
Sales vs PayU Demo
Explore a sample report showing sales records, PayU transactions, refunds, reversals, fees, settlements, payout records, and open items.
View demo reportExplore related payment gateway reconciliations
Cointab supports other payment gateway, PSP, sales, bank, and settlement reconciliation workflows.
Sales vs Payment Gateway
Match internal sales or order records with payment gateway transactions.
View templateBuilt for finance teams reconciling sales and PayU data
This template is useful for teams that regularly reconcile sales records, PayU transactions, refunds, fees, settlements, payouts, and bank credits.
eCommerce brands
For brands matching online orders with PayU payments, refunds, settlements, and payouts.
D2C companies
For teams checking whether customer payments collected through PayU match expected sales values.
SaaS and digital businesses
For businesses reconciling subscriptions, online payments, customer collections, refunds, and PayU payouts.
Finance teams
For teams reviewing payment collections, settlement differences, gateway deductions, and open items.
Accounting teams
For teams preparing payment reconciliation reports for month-end close, books, and audit.
Payment operations teams
For teams investigating failed payments, refunds, chargebacks, settlement delays, and PayU-side deductions.
Outsourced finance teams
For accounting firms or finance operations teams handling PayU reconciliation for multiple clients.
Trusted by teams handling payment gateway reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across sales systems, payment gateways, banks, marketplaces, partners, and internal systems.
“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
Sales vs PayU FAQs
Start Sales vs PayU reconciliation
Use Cointab's ready-made PayU reconciliation workflow to match sales, payments, refunds, settlements, and payouts, review exceptions, and export audit-ready reports.
View demo reportReady-made workflow · Reusable every period · Manual upload and automation supported