Popular reconciliation template
Sales vs COD Partner Reconciliation
Reconcile internal sales or order records with COD partner remittance reports to match delivered orders, collections, deductions, returns, RTOs, and payout amounts in one structured workflow.
View demo reportReconcile COD orders with partner remittances
COD partner reports can include delivered orders, collected amounts, remittances, deductions, return statuses, RTO records, and payout details. Cointab helps bring these into a clear reconciliation report.
The Sales vs COD Partner reconciliation helps finance teams compare internal sales or order records with COD collections and remittance data received from logistics or delivery partners.
This helps finance teams answer questions such as:
- Which delivered COD orders were remitted?
- Which delivered orders are still not paid by the COD partner?
- Which COD remittances do not match internal order records?
- Which orders were returned, cancelled, or marked as RTO?
- Which deductions or partner charges explain the difference?
- Which remittances were received late or in a different period?
- Which AWB numbers, order IDs, or references do not match?
- Which items need partner follow-up or internal review?
This template is useful for eCommerce brands, D2C companies, retail businesses, logistics-heavy teams, marketplace sellers, and accounting teams that need a repeatable COD reconciliation process.
Required files for this template
Cointab's ready-made workflow is designed around common sales, COD remittance, AWB, delivery, return, and payout reports used for COD reconciliation.
| Data source | Example records |
|---|---|
| Sales / Order Report | Used as the internal source-of-truth report containing order IDs, AWB numbers, COD amounts, customer details, order dates, delivery status, and expected collection values. |
| COD Partner Remittance Report | Used to compare internal COD orders with amounts collected and remitted by the delivery or logistics partner. |
| AWB / Delivery Report | Used where shipment status, delivery confirmation, AWB number, dispatch details, or delivery dates need to be matched with sales and remittance records. |
| Return / RTO Report | Used where returns, cancellations, failed deliveries, or RTO orders need to be reconciled separately or enriched into the workflow. |
| Bank Statement | Optional, but useful if the finance team also wants to compare COD partner remittances with actual bank credits. |
| Internal Books / ERP Report | Optional, but useful if the team wants to compare COD collections with accounting, ERP, or ledger records. |
| Supporting Data | Optional supporting files for AWB mapping, courier partner mapping, store mapping, order metadata, deduction logic, tax mapping, customer/vendor references, or other enrichment. |
What Cointab matches in COD reconciliation
Cointab compares sales, delivered orders, AWB details, COD collections, deductions, returns, RTO records, remittances, and optional bank or ERP data across reports.
Sales and order records
Match internal sales, order, or invoice records with corresponding COD partner records.
Delivered COD orders
Identify whether each delivered COD order has a matching COD collection or remittance entry.
COD remittances
Compare expected COD collection amounts with amounts remitted by the delivery partner.
AWB and shipment references
Match orders using AWB numbers, order IDs, shipment IDs, delivery references, or partner-side identifiers.
Returns and RTOs
Identify whether returned, cancelled, failed delivery, or RTO orders are correctly reflected in the COD partner report.
Deductions and partner charges
Track logistics deductions, collection charges, penalties, adjustments, or other partner-side deductions where available.
Bank credits, if added
If bank statements are included, Cointab can also compare COD partner payouts with actual bank credits.
Internal records, if added
If ERP, books, or ledger data is included, Cointab can compare COD sales and remittance records against internal accounting data.
Common COD reconciliation exceptions
Cointab helps finance teams focus on COD differences instead of manually reviewing every order, AWB, and remittance entry.
Delivered order not remitted
A COD order is marked as delivered internally, but the amount is not found in the COD partner remittance report.
Remittance without matching order
A COD partner remittance appears without a clear matching order, invoice, or sales record.
Amount mismatch
The order ID, AWB number, or reference matches, but the expected COD amount and remitted amount are different.
Return or RTO difference
An order is marked as returned, cancelled, failed delivery, or RTO on one side but not reflected correctly on the other side.
AWB mismatch
The order exists, but the AWB number or shipment reference does not match across reports.
Partner deduction difference
Delivery partner charges, collection fees, penalties, adjustments, or deductions explain part of the remittance difference.
Delayed remittance
A delivered COD order belongs to one period but is remitted in a later payout cycle.
Payout not received in bank
A COD partner remittance is expected, but the matching bank credit is missing or delayed.
Duplicate or repeated entry
The same order, AWB, remittance, or return entry appears more than once or is included in multiple files.
Missing or unclear reference
Order ID, AWB number, shipment ID, remittance reference, or bank UTR is missing, incomplete, or appears inside a description field.
Skipped record
A row cannot be reconciled because required data is missing, invalid, duplicate, incomplete, or unusable.
How this ready-made reconciliation works
Cointab pre-configures the workflow so your team does not need to rebuild the COD reconciliation setup every period.
Select the template
Choose Sales vs COD Partner from popular reconciliations.
Select the period
Choose the month, quarter, year, lifetime period, or custom period you want to reconcile.
Upload sales and COD reports
Upload the internal sales or order report, COD partner remittance report, and any required AWB, delivery, return, RTO, bank, or supporting files.
Validate file format
Cointab checks whether the uploaded files match the expected structure and highlights missing or incorrect columns.
Run reconciliation
Cointab applies predefined data preparation and matching logic for sales and COD partner data.
Review output
View fully matched, partially matched, unmatched, and skipped records.
Download or automate
Download the Excel report, or automate future data input and output through email, SFTP, or APIs.
Structured matching first, AI assistance for difficult cases
Cointab applies structured reconciliation logic first, then uses AI to help with difficult open transactions where fixed rules are not enough.
Structured matching
Structured matching can use:
Matching scenarios
One-to-one
One COD order matches one COD partner remittance entry.
One-to-many
One order maps to multiple delivery, deduction, return, or remittance records.
Many-to-one
Multiple COD orders are grouped into one remittance or payout entry.
Many-to-many
Multiple sales records and multiple COD partner records are grouped and compared.
Partial matching
Identifiers match, but amounts differ.
Net and contra matching
Sales, returns, RTOs, deductions, penalties, and adjustments are netted where required.
AI-assisted transaction matching
After structured rules run, AI helps match difficult open transactions where:
- References are incomplete
- AWB numbers are missing or inconsistent
- Order IDs appear inside narration or remarks fields
- Delivery and remittance statuses do not directly align
- Return or RTO records do not directly map to sales
- Partner-side descriptions are messy
- Amounts require contextual understanding
- Multiple possible matches exist
AI exception analysis
For transactions that remain open, AI can help identify possible reasons such as:
AI assists matching and exception review, but Cointab keeps reconciliation transparent, reviewable, and audit-friendly.
Audit-ready COD reconciliation reports
Cointab gives your team a clear report showing which sales and COD partner transactions matched, partially matched, remained unmatched, or were skipped.
Report categories
Fully matched
Sales and COD partner records where identifiers and amounts match.
Partially matched
Records where identifiers match but amounts differ.
Unmatched in sales
Sales or order records present internally but not found in the COD partner report.
Unmatched in COD partner report
COD partner remittance records that do not clearly match internal sales or order records.
Unmatched in bank, if added
Bank credit records or expected payouts that do not clearly match COD partner remittance data.
Skipped
Records excluded due to missing, invalid, duplicate, incomplete, or unusable data.
Report capabilities
- Summary cards
- Transaction-level details
- Filters for review
- Difference amounts
- Matched transaction drill-down
- Manual match
- Undo manual match
- Excel export
- Audit-friendly output
Automate recurring COD reconciliation
Once this workflow is stable, Cointab can automate file input, reconciliation runs, and output delivery.
Bring data into Cointab
Data can be received or pulled through:
Run automatically
Schedule reconciliation:
Push output back
Send reconciliation output to:
- Matched COD orders
- Unmatched sales records
- Unmatched COD partner records
- Delayed remittance records
- Return and RTO differences
- Partner deduction differences
- AWB mismatch records
- Bank credit differences, if bank data is included
- Open items
- Suggested actions
- Excel reconciliation report
- Structured API output
View a COD reconciliation demo report
See how Cointab presents Sales vs COD Partner output with matched, partially matched, unmatched, and skipped transactions.
Sales vs COD Partner Demo
Explore a sample report showing internal COD orders, partner remittance data, AWB references, return or RTO differences, deductions, payout differences, and open items.
View demo reportExplore related COD and eCommerce reconciliations
Cointab supports other COD, delivery partner, payment, bank, and eCommerce reconciliation workflows.
Sales vs Delhivery COD
Reconcile sales or order records with Delhivery COD remittance reports.
View templateSales vs Shiprocket COD
Reconcile COD orders with Shiprocket remittance and delivery reports.
View templateWebsite Sales vs Payment Gateway
Match website or app orders with payment gateway transactions and settlements.
View templateBank Statement vs Sales Receipts
Match bank credits with expected sales or collection records.
View templateBuilt for finance teams reconciling COD collections and remittances
This template is useful for teams that regularly reconcile COD orders, delivery partner remittances, returns, RTOs, deductions, and payouts.
eCommerce brands
For brands reconciling COD orders with delivery partner remittances, returns, RTOs, and deductions.
D2C companies
For D2C teams that need to check whether COD collections from delivery partners match expected order amounts.
Retail businesses
For retail or omnichannel teams handling COD orders across stores, websites, marketplaces, or delivery partners.
Logistics-heavy businesses
For teams managing large volumes of AWB numbers, shipment statuses, delivery confirmations, and remittance records.
Finance teams
For finance teams preparing COD reconciliation reports for month-end close, reporting, and audit.
Accounting teams
For teams reconciling COD collections, partner deductions, bank credits, and ledger entries.
Outsourced finance teams
For accounting firms or finance operations teams handling COD reconciliation for multiple clients.
Trusted by teams handling COD and partner reconciliation
Cointab is used by finance and operations teams that reconcile high-volume, multi-source transaction data across COD partners, payments, marketplaces, banks, logistics partners, and internal systems.
“We have worked on many softwares but we love the ease of using cointab. The staff and support is very instant. They are approachable, proficient and patient. Team is very cooperative with the customisations. The experience of using cointab was nice.”
Sales vs COD Partner FAQs
Start Sales vs COD Partner reconciliation
Use Cointab's ready-made COD reconciliation workflow to match orders, identify remittance differences, review exceptions, and export audit-ready reports.
View demo reportReady-made workflow · Reusable every period · Manual upload and automation supported